Real-life forms
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12 Must-Have Photography Forms For Comercial Use

Posted on May 17, 2022

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12 Must-Have Photography Forms For Comercial Use

If you are a photographer looking to make your processes easier and more efficient so you can provide better services, you are in the right place. The online form templates shown below will help you do all that in an easy and accessible way.

Curious to learn more about the top form templates for photographers and how they will help you grow your photography business?

Read on.

1.Photography Estimate Form Template

photography estimate form

Who needs this?

Any photographer who is looking to make proposals for his or her clients. This template will help you define the scope of your work, present an estimate and get that client’s signature. 

What’s it for?

There should be no surprises when it comes to the final bill. This form will let your clients know what you plan to do and how much it will cost to get the job done. On your end, you will know for sure you and your client are on the same page in regard to the service they need from you, as well as the budget they have allotted for it.

Key benefits

Setting up this form is easy, no coding is needed. Plus, it can connect to your favorite project management tools to help you stay on top of all your tasks and it can generate automated PDF quotes to be sent to your customers as Pro-forma invoices.

photography copyright release form

Who needs this?

Any photographer who wishes to gain the express consent of their clients in order to use photos they take for commercial purposes.

What’s it for?

This template will make sure your client understands what you plan to do with their work and how you would like to proceed with said plans. This is one way of making sure that both you and your clients are fully aligned on what is needed, what is allowed, and how you can both take a legal path going onwards.

Key benefits

This is one of the simplest forms to use, no coding or technical knowledge is required. Plus, it can be connected to your favorite project management tools and generate automated PDF quotes. You can create this form in less than 5 minutes! Just grab the template, customize it for your needs, and publish it anywhere online (your site, your social media channels, etc.)

3. Photography Model Release Form Template

photography model release form

Who needs this?

Any photographer who needs to use images they capture in some sort of way (i.e. for printed materials, or digital). This template helps you get the consent of the people you photograph so that you can proceed with whatever plans you have.

What’s it for?

As mentioned above, this will make sure your clients understand what you plan to do with their work and how you would like to proceed with said plans. This is one way of making sure that both you and your clients are fully aligned on what is needed, what is allowed, and how you can both take a legal path going onwards.

Key Benefits

This form template is extremely easy to create (all you have to do is get this template, customize it for your needs, and then publish it anywhere you want online). You can even generate automated emails to be sent to the form submitter (and yourself), including a PDF format of the submission.

4. Wedding Photography Consultation Form Template

wedding photography consultation form

Who needs this?

Any wedding photographer who wants to make sure they are offering quality services to their clients by understanding exactly what it is they are looking for and outlining the steps of how you plan to provide them with said service.

What’s it for?

If you want to make sure that you and your wedding customers are on the same page in regard to what they need (and what you can offer), this form will come in handy. Starting your relationship with your wedding customers in full clarity is always the first step to providing them excellent services.

Key benefits

This is a very simple form to create (just get this wedding photography consultation template, customize it for your needs, and publish it anywhere online). Plus, there are no complicated instructions or coding required. Just drag & drop editing, so you can get the ball rolling in minutes.

5. Workshop Registration Form Template

workshop registration form

Who needs this?

If you run photography workshops or classes, this workshop registration form template will help you stay on top of your registrations.

What’s it for?

This form helps you get the contact information of your workshop attendees so that you can follow up with them in whatever manner is needed (i.e., sending invoices). It will also help you gather information about what they expect to see or do during this workshop.

Key benefits

This is one of the simplest forms to create (just get this workshop registration template, customize it for your needs, and publish it in minutes). You can even connect this form to an email tool like MailChimp, just in case you want to create a workflow for people who register for your workshop.

6. School Picture Order Form Template

school picture order form

Who needs this?

Do you organize school picture sessions? If yes, and if you want to make this a seamless experience for the schools that hire you, then you need this school picture order form template.

What’s it for?

This form will help you get all the needed information from schools (i.e., number of students, which students should be photographed) so that you can generate a spreadsheet with the exact order in which you want to take photos of each kid.

Key benefits

This form is a no-brainer to create (all you have to do is get this school picture order template, customize it for your needs, and publish it on your website). Plus, the information collected from these forms can be automatically fed into a spreadsheet. This is perfect if you want to make sure that each student gets photographed in an organized way.

7. Photography Invoice Form Template

photography invoice form

Who needs this?

If you are a photographer who wants to make sure that they get the payment from their clients on time, this is a great way of doing it. This invoice can be used for all your photography jobs and purposes.

What’s it for?

This form comes in handy when you want to make sure that you collect payments in a timely and easy manner. Make sure that your clients sign and send this form to you as soon as they receive their photos. This will ensure that you get paid on time, thus avoiding any unnecessary stress or hassle.

Key benefits

This is one of the easiest forms to customize (just get the invoice template, customize it for your needs, and publish it wherever online). Plus, this form can be automatically connected to all of your payment tools (PayPal, Stripe, Authorize.net, and more) so that you don’t have to manually enter the data on your end.

8. Workshop Evaluation Form Template

workshop evaluation form

Who needs this?

Do you organize photography workshops? If yes, make sure that you take the time to follow up with your students after these events. What better way to do it than through assessments? Plus, this is a great way of showing people exactly what they learned and how much value they got from attending your class.

What’s it for?

This form will help you gather qualitative information from your workshop attendees. You can use this assessment to gather feedback on the venue, food, etc. so that you can improve these aspects for future events.

Key benefits

This form was carefully crafted to help you get the most out of every seminar or workshop that you organize (just get this workshop evaluation template, customize it for your needs, send it to your attendees, and watch the results roll in).

photo consent form

Who needs this?

If you are a photographer who wants to be 100% sure that all the photos they take can be used as stock photos, this form will help you protect your images from any copyright issues. This template comes with a watermark of your name or logo on each photo that is taken.

What’s it for?

This photo consent form template was created to help you easily collect consent for all the photos you take, so you can sell them later (e.g. as stock photography, for example).

Key benefits

This form can help you protect yourself from any copyright issues and legal allegations. Plus, you can adjust this form to suit your needs and your brand — and no line of coding will be needed in the process (just our drag & drop form builder). 

10. Photography Contest Entry Form Template

photography contest entry form

Who needs this?

If you run a photography contest or a photo competition, this form will help you get all the information from your contestants so that you can organize everything from start to finish.

What’s it for?

This entry form template was created to help you collect data from people who want to participate in your online photograph competition. You can use this form to get names, addresses, photos, etc.

Key benefits

Setting up this template is super-easy. Just get the entry form template, customize it for your needs, and publish it on your website. By doing so, you will be able to collect all the information you need from people so that you can set everything in place for the future contest.

11. Photo Release Form Template

photo release form

Who needs this?

If you want to use any photo of a person for any purpose (e.g. as stock photography), you will need this release form.

What’s it for?

This is the simplest photo release form template that you can find online. All you have to do is grab this template, customize it, and then share it with the people who appear in your photos.

Key benefits

This is a great way to ensure that you get permission for the photos of people that you take. Use this release form template to collect all the relevant data from people in order to share your images on stock photography websites. You can even connect this form with a spreadsheet to have an overview of who has given you their consent. Moreover, this form template comes with a signature field that enables you to collect legally binding consents for photo releases.

12. Photography Order Form Template

photography order form

Who needs this?

This template was specially designed to help you collect information for every photography order. This is a great way to make sure that you get paid for all your hard work. You can use this order form template as an invoice, or as a purchase order.

What’s it for?

This form is a great way to get yourself and your photography clients started on the right foot. You can also use it as an invoice (by automating the generation of PDF file upon submission). Alternatively, you can also add a payment field to it to collect payments directly within the form. You just have to get this template, customize it, and share it with the person/company who will pay you for your work.

Key benefits

As mentioned above, this form is a great way to get yourself and your photography clients started on the right foot. Editing the form (and even adding a payment field or a PDF generation automation) is extremely easy with this form. Even more, with conditional logic, you can add more fields to the form that are only shown depending on your clients’ answers. It all takes minutes to set up and no coding is needed!

Form Templates for Photographers: FAQs

When to use model release forms photography?

You should use a model release form for photography every time you publish (or make public) a photo containing pictures of people. Getting their consent will help you avoid legal liability going forward.

What forms do I need for photography business?

If you run a photography business, you will need a series of online forms to help you run your business better. Some of the most popular forms for photographers include the Photography Order Form, the Photo Release form, the Photo Consent Form, and the Photography Invoice Form.

Originally published on March 2, 2022

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