Managing custom email templates

In this article, you will learn how to manage your custom email templates and understand how they work.

How to create and save custom emails

Start by customizing our default email template. You can add text, images, links, custom variables, and even customize its design with HTML code. For detailed instructions, check our How to set up the Body of your email notifications guide.

When your template is ready to use, click where it says Default notification template (edited) and choose to Make this draft a template. Give your template a descriptive name.

More details about email templates you can find in this article.

How to apply custom templates to different forms

Let’s say you want to use the same custom template on a new form. Since the field IDs are newly generated, you need to adjust the original template.

The Form Summary table will automatically render the form variables. If your custom template has field variables placed outside the table, you need to replace them.

Any form fields that aren’t located in the Form Summary table will show as Deleted fields. All you need to do is to replace deleted fields with your current form fields variables.

To replace Deleted fields, hover over each field and click to remove it.

Next, click the plus sign displayed next to the Body dropdown. Choose your form fields one by one. This action will replace the old field IDs with your current fields.

Don’t forget to give your current template a new name and Save the changes.

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Frequently Asked Questions

Here is a list of the most frequently asked questions. For more FAQs, please browse through the  FAQs page.

Is this service free?
Yes, we offer a free form builder service. Just sign up to the Basic plan and you are all set. This plan is forever free, but you are limited with a few features only, such as 5 forms per account, 100 submissions per month and you have to keep the backlink to 123FormBuilder on your forms. Check out our features matrix for more information.
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How do I change my form design?
You can change the design of your form for more information. in the Themes section, which is located in your form settings. We offer a set of more than 30 predefined form themes for your forms, but you can also create your own from scratch. You can customize the submit button, the logo and more. To apply your own stylesheets, all forms come with a custom CSS editor.

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