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Managing custom email templates

In this post, you will learn how to better manage your custom email templates, and better understand how they work.


How to create and save custom emails


Start by customizing our default email template. You can add text, images, links, custom variables, and even customize its design with HTML code. For more details, check our How to set up the Body of your email notifications guide.

When your template is ready to use, click where it says Default Notifications (edited) /Load template and choose to make this draft a template. Give your template a descriptive name.Email template 123FormBuilder

More details about email templates you can find in this article.


How to apply custom templates to different forms


Let’s say you want to use the same custom template on a new form. Since the field IDs are newly generated, you need to adjust the original template.

Our Form Summary table will automatically render the form variables. If your custom template has field variables placed outside the table, you need to replace them.

Any form fields that aren’t located in the Form Summary table will show as Deleted fields.

All you need to do is to replace deleted fields with your current form fields variables.

To do so, head over to Settings – Notifications and select your custom email template.

To replace Deleted fields, hover over each field and click to remove it.

Email template 123FormBuilder

Next, click the plus sign displayed next to the template. Choose your forms fields one by one. This action will replace the old field IDs with your current fields.

Save the changes and do not forget to give your current template a new name.

Email template 123FormBuilder


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