Real-life forms
18 min read

36 Form Templates for More Efficient Logistics Operations

Posted on July 5, 2022

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36 Form Templates for More Efficient Logistics Operations

Logistics companies need documents that help them track and record their movements so they can better deliver to their customers. Whether yours is a freight transport company or any other logistic company, in the private or public sector, use these logistic form templates to help you keep better control of your processes, receipts, and ultimately run smoother and more efficient operations. 

1.Shipping Authorization Form Template

Shipping Authorization Form

Who needs this? 

Any company that deals with shipping will need this shipping authorization form to better track their shipping and delivery orders. 

What’s it for? 

The shipping authorization form template simplifies how you give distributors and delivery companies permission to pick up and deliver your products. 

Key benefits

  • No coding skills necessary: build and embed this form wherever you need without writing a single line of code.
  • Fully customizable: Use this online shipping authorization form template and customize it as you see fit. 
  • Automated email notifications: get notified when a shipping authorization has been filled so you can speed up your shipping and tracking system.

2.Equipment Inventory Form Template

Equipment Inventory Form

Who needs this? 

Any company that has to manage equipment will benefit from using this equipment inventory form template.

What’s it for? 

Easily keep a record and track your equipment inventory, including things like manufacturer, equipment description, price purchased, and other important details of the equipment you use and store in your company. 

Key benefits

  1. Drag and drop: easily build this form with the drag and drop feature. 
  2. Streamline your processes: improve your inventory management with this form. 
  3. 100% customization: customize this form to ask for the information you actually need. 

3.Transport Application Form Template 

Transport Application Form

Who needs this? 

Schools that offer transport will need these forms to better track their operations.

What’s it for? 

This form allows schools to know exactly what the parents and guardians need for their transport, which makes setting up and controlling operations easier. 

Key benefits

  • Easy to use and set up: easy for parents and guardians to use, easy for you to build. 
  • Customizable Thank you page: give a final piece of personality at the end of the form.
  • Go paperless: help the environment by not wasting paper with this online form. 

4. Records Inventory Form Template

Records Inventory Form

Who needs this? 

Record offices will need this form to streamline their management process. 

What’s it for? 

The records inventory form template helps ensure that your organization’s operations run flawlessly. By using this template in your department you’ll be able to evaluate and keep your inventory in check. 

Key benefits

  • Fully customizable: make your inventory exactly what you want by customizing this records inventory form template to fit your needs. 
  • Drag and drop: easily build this form with the drag and drop feature. 
  • Easy to use for your whole team: make it easy for all of your team to record inventory with this intuitive and easy to use form.

5.Inventory Request Form Template

Inventory Request Form


Who needs this? 

Restaurants, offices, or retail stores that want to keep track of their inventory.

What’s it for? 

The inventory request form allows you to order inventory in an orderly manner. By using this online you can restock faster and update your inventory in a heartbeat. 

Key benefits

  • Go paperless: no need to harm the environment to keep your inventory up to date–go paperless with this online form. 
  • Streamline processes: use this online form to request stock faster and update it in a flash exactly as you see fit.
  • Use your resources more efficiently: by keeping track of your inventory and knowing exactly what you’re reordering and why will help you use funds only where and when you need them–avoid profit losses. 

6.Certificate Of Origin Form Template

Certificate Of Origin Form

Who needs this? 

Anyone that wants to export goods to another country and simplify their trade process will need this certificate of origin form. 

What’s it for? 

By using this online template you create a pre-made certificate for the goods you’ll be shipping to another country. This form will allow you to speed up the process and increase your chances of successfully reaching the market you’re aiming for. 

Key benefits

  • Integration capabilities: export the data you collect to a Google Sheet to make sure all your data is in one place.
  • Automated email notifications: notify those that need to know this important information in just a few seconds. 
  • 100% secure: our forms are secure so you don’t have to worry about date leakage. 

7.Retailer Registration Form Template

Retailer Registration Form

Who needs this? 

The retail registration form will be used by any organization that is looking for retail partners. 

What’s it for? 

By sending out this retail registration form you’ll be getting all the necessary information you need from retailers to see if you’d like to have them as your retail partners. 

Key benefits

  • Eliminating human error: ensure you have all the information exactly when you need it with online forms.
  • Easy to use: this form is so intuitively to use that your retailers will have no problem registering.
  • No coding needed: embed it on your website without having to write a single line of code.

8.Vendor Approval Form Template

Vendor Approval Form

Who needs this? 

This vendor approval form is perfect for school or campus administrators who need to collect approvals for all vendors performing jobs on campus. 

What’s it for? 

By using this form you’ll be able to keep all your approvals organized, make it easy to collect signatures and information about vendors, and stay on top of legislation and internal rules. 

Key benefits

  • Easy to use: edit it to suit your needs, and publish it on your school’s internal administration pages to be accessed whenever necessary.
  • Automated PDF generation: get copies of the vendor’s approval in an easily shareable PDF format.
  • 100% customizable: customize this template to fit your unique business needs. 

9.Supply Requisition Form Template

Supply Requisition Form

Who needs this? 

Any company that needs to record formal requests of specific products will need this supply requisition form.

What’s it for? 

This form is an easy way to track your stocks and all the products that are dispatched from your warehouse.

Key benefits

  • Automated PDF generation: keep everything organized by creating PDF files. 
  • Automated email notifications: notify those involved so that you can speed up your processes. 
  • Increased productivity: simplify the supply requisition process by integrating 123FormBuilder with your existing tools.

10.Stock Requisition Form Template

Stock Requisition Form

Who needs this? 

Any company that’s looking to replenish their inventory will need this form to streamline their process. 

What’s it for? 

Get all the information you need from the company where you restock your inventory so that you can speed up the process and keep track of the new stock and reasons for restocking. 

Key benefits

  • Make it online, make it easy: this form can be signed digitally to speed up your processes. 
  • Streamline your processes: by using this form you can quickly get the form to the person that news it and cut time on your processes. 
  • Easy to use, and set: drag and drop to create the form that suits your needs. 

11.Product Registration Form Template

Product Registration Form


Who needs this?

Vendors that need to register their products in a seamless way will need this product registration form. 

What’s it for? 

Have all the information about your products in one streamlined way: product model, purchase date, brand and name of product, and other important details. 

Key benefits

  • Go paperless: these online forms templates for vendors will help you keep the environment green. 
  • Automatically notify by email: notify vendors that their product has been registered successfully. 
  • Organize your business: having this information online helps you better organize your business. 

12.Vendor Profile Form Template

Vendor Profile Form

Who needs this? 

Any company or organization that wants to have an organized database of possible vendor partners will need the vendor profile form. 

What’s it for? 

With this form you’ll be able to get key information from your possible vendors like company name, contact details, and services/products descriptions. 

Key benefits

  • No coding needed: you can build and embed this form to fit your needs without having to ever write a line of code–1, 2, 3, easy! 
  • Easily send it out: embed it or share the URL of the form to have your vendors fill it out. 
  • Intuitive design: the intuitive design of the form will allow anyone to fill it out in just a few clicks without problems. 

13.Transportation Request Form Template

Transportation Request Form

Who needs this? 

All logistics companies or those looking for a way to increase the efficiency of managing the transportation requests coming from their customers will need the transportation request form. 

What’s it for?

With this form you can get essential information like the type of trip that will be needed, times and dates of pickups and drops, and contact details, as well as any other additional requests from the customer. 

Key benefits

  • Conditional logic: create dynamic forms that adapt to previous responses to ensure you’re only asking relevant questions.
  • Increased productivity: take all the hassle out of the process, and make sure you have all the information you really need. 
  • Eliminate human error: instead of wasting time handing out various different forms to each company/person requesting transport, streamline the process with one electronic form.

14.Supplier Maintenance Form Template

Supplier Maintenance Form

Who needs this? 

Any new or existing suppliers that would like an update or amendment of their order can use this form. 

What’s it for? 

With this form you can keep track of the amendments or updates that are being asked by the suppliers. 

Key benefits

  • Upload document box: let your supplier upload any necessary documents with the upload box.  
  • Customizable post-submission ‘thank you’ page: personalize the form to your business tone, and keep your supplier relationships at their best. 
  • Integrations: export the data to your project management tool of choice to make it easier for you. 

15.Transport Feedback Form Template

Transport Feedback Form

Who needs this? 

Transport companies that would like to get feedback from their passengers will need this transport feedback form. 

What’s it for? 

With this form, you’ll be able to know the kind of feedback your passengers will give you, the specific details, and their contact details. 

Key benefits

  • Easily get it to your customers: embed or send the URL so your customers can easily send you feedback. 
  • Automated email notifications: get a notification email when a customer has filled out a feedback form.
  • Customize the Thank You page: this way you can leave a lasting good impression on your customers–regardless of what their feedback was.  

 16.Courier Registration Form Template

Courier Registration Form


Who needs this? 

Any company or organization that is looking to improve their courier registration process will need this form. 

What’s it for? 

This fom can be used by any business that uses couriers to deliver their goods. 

Key benefits

  • Collect data in one place: No more lost information, everything is managed from one place. 
  • Connect data with your favorite tools: With more than 45 native integrations (plus 4,000 Zapier integrations), this form can be connected to any tool (Google Sheets, Mailchimp, Dropbox, etc.) 
  • No coding needed: You can set up this form in a couple of minutes, anywhere online, without having to write a single line of code. 

17.Delivery Order Form Template

Delivery Order Form

Who needs this? 

Businesses that deliver products or professional materials to customers will need the delivery order form in order to streamline their deliveries.

What’s it for? 

To ensure that your orders reach your customers without any problems or miscommunications you can use this delivery form template to get the exact information about the delivery order.  

Key benefits

  • Conditional logic flow: let the form adapt and adjust to previous answers. 
  • Streamline processes: with automated notifications you can streamline your delivery order processes. 
  • Avoid human error: digital forms are better for storing and management—no more misplacing or sending orders to the wrong place. 

18. Production Request Form Template

Production Request Form

Who needs this? 

If your company offers technical media support for events, this form is exactly what you need to know what your customer will need. 

What’s it for? 

Getting the details about the event and the technical support needed by your customers has never been easier than with this production form

Key benefits

  • Get all the information in one place: online forms allow you to manage all the information you need easily and quickly. 
  • Go paperless: help save the environment with our online forms. 
  • Make a good first impression: sending a beautiful and easy to use form allows your customers to see your professionalism. 

19.Vendor Qualification Form Template

Vendor Qualification Form

Who needs this? 

If you need to get the qualifications from your vendor partners in an easy way, you’ll need this vendor qualification form.

What’s it for? 

With this form you’ll be able to get the list of the corporate partners, officers or proprietors of your vendor partners, as well as their contact details, certifications, and other important information you need. 

Key benefits

  • Easy for them, easy for you: these online forms are easy to set up thanks to the drag and drop feature that enables you to build forms that are also easy to use. 
  • 100% customizable: get only the date you need with our fully-customizable templates. 
  • Customizable Thank You page: thank your vendors and give them any final piece of information you want. 

20.Supplier Audit Form Template

Supplier Audit Form

Who needs this? 

If your company deals with suppliers, this supplier audit form is something you definitely need in order to know if they are keeping up to your standards. 

What’s it for? 

Get a full audit with this form by knowing if the supplier’s facilities are up to your standards. 

Key benefits

  • Integrations: integrate the data collected with any tool you use to speed up processes.
  • Fully customizable: use a template and adjust it to fit your needs with the drag and drop tool.
  • Automated email notifications: send automated email notifications to your managers when a new supplier audit form is submitted.

21.Inventory Adjustment Form Template

Inventory Adjustment Form

Who needs this? 

Any company that manages inventory will need this form to make adjustments to the inventory easier. 

What’s it for? 

If you need to make an inventory adjustment, make sure you’re doing it right with this inventory adjustment form.

Key benefits

    • Go paperless: ensure your inventory management doesn’t negatively impact the environment.
    • Automated email notifications: send automated email notifications to your managers when an inventory adjustment has been submitted.
    • Collect the right data: create the form to suit your specific inventory needs.

22.Purchase Order Form Template

Purchase Order Form

Who needs this? 

If you’re looking to automate your purchase ordering process you’ll need this form. 

What’s it for? 

With this form you’ll be able to automate your process thanks to it providing you with all key information in a fast and online manner. 

Key benefits

  • Automation at its finest: automate your processes with integrations that make running your business easier. 
  • Speed up processes: send out email notifications to your employees when a purchase order has been submitted.
  • Keep track of your orders: with this online form you’ll better keep track of your sales and orders. 

23.Farmer Registration Form Template

Farmer Registration Form

Who needs this? 

Any company that is looking to streamline their farmer registration process will need this farmer registration form. 

What’s it for? 

If your company sells or manages dairy products you’ll be able to quickly register a new farmer.

Key benefits

  • Get farmers from anywhere in the country: online forms make it easy for anyone, anywhere to fill this form out. 
  • Embed the form on your website: encourage new farmers to register by having this registration form on your website–best of all, you need no coding skills at all!
  • Customizable Thank You page: thank those registering and give them a final piece of information about what’s coming next in the registration process.

24.Vendor Evaluation Form Template

Vendor Evaluation Form

Who needs this?

If you’ve been working with a vendor for a while but would like to know if they have been working up to your expectations and standards this vendor evaluation form definitely needs to be in your toolkit.  

What’s it for? 

Use this form to create a scorecard or ask open-ended questions and quickly evaluate your vendor’s work to strengthen your relationship with them or signal discrepancies.

Key benefits

  • Integrations: integrate the data collected with any tool you use.
  • Automated email notifications: send automated email notifications to your vendors or managers when a vendor evaluation form has been submitted. 
  • Conditional logic flow: let the form adjust and adapt to previous answers. 

25.Shipper Declaration Form Template

Shipper Declaration Form

Who needs this? 

Any airport or port that would like to make it easier for shippers to declare their products will need this form. 

What’s it for? 

This form makes it easy for you to collect the declaration of products by your shippers required by law.

Key benefits

  • Make it easy for them, make it easy for you: by having this easy to use form you’re ensuring your shippers fill this form out and you have everything in order to comply with the law. 
  • 100% customizable: adapt the form to suit the needs of your shippers, your business, and the port or airport.
  • Speed up processes: by using an online form your making processes go as quickly as possible. 

26.Product Evaluation Form Template

Product Evaluation Form

Who needs this? 

What to improve your products? Use this product evaluation form to let your customers give you feedback about your products. 

What’s it for? 

Get a full description of your product and its advantages by your customers or any stakeholder that you send this form to. 

Key benefits

  • Automated email notifications: send automated email notifications to your vendors or managers when a vendor evaluation form has been submitted. 
  • Conditional logic flow: let the form adjust and adapt to previous answers. 
  • Customizable Thank You page: let your customers know that you appreciate their feedback. 

27.Production Order Form Template

Production Order Form

Who needs this? 

If you want to improve the way you prepare for new media production projects, you’ll need this production order form template. 

What’s it for?

Know exactly what your customer wants for their media production, length, type of media needed, how many voice talents will be needed, and more important details to get you ready.  

Key benefits

  • Ease of use and setup: use our drag and drop customization tools to fit the form to your needs and make it super easy to use for your customers. 
  • Make a great impression: by sending a professional-looking form. 
  • 100% customizable: get the information you need by customizing your template to fit your needs. 

28.Warehouse Incident Report Form Template

Warehouse Incident Report Form

Who needs this? 

Do you own or manage a warehouse? You want to make it safer for your employees? You’ll need this warehouse incident report form to record incidents and know exactly what to change.

What’s it for? 

When incidents happen you want to be able to record exactly what happens so you can make the adjustments necessary to your warehouse. 

Key benefits

  • Integrations: export the data to your project management tool of choice to make running a warehouse as easy 1, 2, 3. 
  • Conditional logic flow: streamline the incident report process by providing dynamic forms to employees and managers
  • Automatic email notifications: notify managers and other employees when a warehouse incident has been reported. 

29.Shipping Request Form Template

Shipping Request Form


Who needs this? 

If you want to make it easy for customers and retailers to send you shipping requests, you’ll need this form in your toolkit.

What’s it for? 

With this shipping request form you can easily and fast send the shipping request out to your retailers and customers and get all the information you need in a matter of minutes: shipping address, contact details, product information, and more.

Key benefits

  • Embed it to your website: embed the shipping form on your website so your visitors can get started ASAP.
  • Send the URL: you can also send the URL of the form to your customers and retailers.
  • Automatic email notification: speed up the process by notifying those that need it.

30.Shipping Quote Form Template

Shipping Quote Form


Who needs this? 

If you want to organize your shopping requests, you’ll need this shipping quote form template by your side.

What’s it for? 

This form allows you to connect details like shipment origin location, destination, item information, and more, all online and in just a few clicks. 

Key benefits

  • No coding needed: publish it anywhere you need it without writing one line of code.
  • Easy to use and set up: with our drag and drop feature you’ll have this form ready to use in just minutes. 
  • Go paperless: help your business and the environment by using our online forms. 

31.Retail Application Form Template

Retail Application Form

Who needs this? 

If you’re looking to expand the number of retailers you work with, you’ll need this form. 

What’s it for? 

Easily send this retail application form to those retailers interested or have the form on your website to receive applications easily and quickly. 

Key benefits

  • Embed it on your website: get the applications you need by making it accessible to anyone that’s interested. 
  • Automated email notifications: get an email notification when a new retail application has been submitted. 
  • Customizable Thank You page: thank those that apply with a customizable Thank You page. 

32.Office Supply Request Form Template

office supply request form


Who needs this?

Are you an office manager or facility manager? If you’re looking for an easy way for employees to submit their supply requests, this form is the right one for you.  

What’s it for?

This form allows your employees to easily send any office supply requests with the department and contact details included, as well as the reason they’re making the supply request.  

Key benefits

  • Speed up processes: by making it easy for your employees to request office supplies, you’ll speed up the process, and increase the efficiency of your team.
  • Avoid human error: digital forms are better for management—no more misplacing requests.
  • Always available: by having the form on your employees page they can always access it and your office will always be fully stocked. 

33.Product Inventory Form Template

Product Inventory Form

Who needs this? 

If you need to effortlessly make inventory whether at the office, store, hospitality venue, or somewhere else, use this product inventory form template.

What’s it for? 

Filling out this form will give you the name, vendor, price and unit amount to keep your inventory organized without any hassle. 

Key benefits

  • Automated PDF generation: keep all your inventory information safely stored by PDF automated generation. 
  • Upload document field: if you want to allow employees to upload pictures of your inventory to keep better track of what you have. 
  • Fully customizable: customize this form to fit your needs and make it personal to your business. 

34.Warehouse Release Form Template

Warehouse Release Form

Who needs this? 

If you want to ship stored items effortlessly, you’ll need this online warehouse release checklist form.

What’s it for? 

Speed up your shipping process with this warehouse release form. Have your client’s, distributor’s, and shipment’s information all in one place. 

Key benefits

  • Speed up processes: by having this form on your website or being able to send it with just one click you’ll be able to speed up your warehouse release process. 
  • Avoid human error: online forms help you better manage and store important information. 
  • Automated email notifications: notify by email those that need to know when a warehouse release form has been submitted. 

35.School Transportation Request Form Template

School Transportation Request Form

Who needs this? 

Schools that offer transportation will need this form so that parents and guardians can request for the service. 

What’s it for? 

Get the parents/guardians details, as well as those of the student, the emergency contact detail, and the pick up and drop off person. 

Key benefits

  • Online forms simplify the process: with digital forms you make it easy on parents–wherever they are–to fill out this registration form. 
  • Customizable Thank You page: let parents know any final piece of information they need to know. 
  • Safety: keep important  information safe with our fully secure online forms. 

36.Vendor Contact Information Form Template

Vendor Contact Information Form

Who needs this? 

If you want to easily get your vendor’s contact information, this form is all you need. 

What’s it for? 

Send out this vendor contact information form to your vendor’s ann you’ll have all their contact details in just a few minutes. 

Key benefits

  • Automated PDF generation: keep all important information in one place.
  • Fully customizable: ask the information you need with our drag and drop customizable templates. 
  • Customizable Thank You page: leave some final piece of information and a great impression with our customizable Thank You page. 

Logistic Operation Forms FAQ

How do you create a logistics form?

To create a logistic form with 123 Form Builder all you need to do is choose the template you need, customize it to fit your needs, and you’re done–as easy as 1, 2, 3. 

What are the 4 types of logistics?

There are four types of logistics management, those are: supply, distribution, production and reverse logistics. Each of these types specializes in a different aspect of the supply process.

How do you write a logistics report?

Every logistics process is lengthy and has many moving parts, a logistic report is needed in order to keep track of the processes. 

To write a logistics report you have to to follow these five steps:

  1. Have a flow chart of the entire process
  2. Divide the sectors to better manage the key features of each process
  3. Do a status check to know how each sector is doing
  4. Review each aspect of the process
  5. Compile all the information into a report

What is the most important document in logistics?

There is no one important document in logistics that trumps every other. It depends on the type of logistics you need and the operational set up of your business. Your most important document will change accordingly. 

What are logistics operations?

Logistics operations is a crucial part of the supply chain and it’s the process of moving goods, from the manufacturer to the end user.

Originally published on July 4, 2022

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