Participant Registration Form Template

How do I create a participant registration form for an event?

Take advantage of our participant registration form template and use it as an inspiration when building your form. Your event is unique, so customize it to look and sound relevant to your theme.

What should I include in a participant registration form?

You want to ensure you have all the details of your participants, such as their contact details or preferences for certain activities or schedules. It will help you better manage your event and quickly contact them for confirmations, cancellations, or other important information.

How to customize the template?

Collect registrations online with this participant registration form template. You can tailor it to any event or activity—no coding skills are needed! Just drag and drop to add or remove fields using text boxes, radio buttons, formatted dates/addresses/phone numbers, signatures, and much more. Then, customize autoresponders and notifications to email or text a copy to everyone who needs the information.

How to publish the template?

Sharing your participation registration form is much easier than handing out paper forms. It can live seamlessly on your website—copy and paste the provided embed tags. Alternatively, email the event registration form’s standalone page or post it on social media. No matter how you publicize it, participants will appreciate the flexible, mobile-responsive design that automatically adapts to their device type (smartphone, tablet, computer) for a better fill-in experience.

How can I collect & manage data?

In addition to the convenience of electronic signup, the participant registration online form assembles all submissions into an encrypted database. Simply log in to your account to view past submissions and print or download them to a device. For even more automation, sync your form to one or more online productivity services or payment processors. 123FormBuilder can integrate with Dropbox, Google Drive, PayPal, MailChimp and many more.

How can I optimize processes?

Spend less time typing up attendee lists and more time planning activities. Your online participant registration form takes you a step closer to a paperless office while saving you tedious data entry. No matter what kind of activity you’re leading—dance lessons, team sports, cooking classes, yoga—switching to an online form will give your group a head start. Finally, configurable notifications do wonders for teamwork by alerting instructors of new members. Simultaneously, your autoresponder can be customized to inform participants that their signup was received and include key information such as meeting times and payment due dates.