Customize template

Need an easier way to coordinate conference room bookings? Just copy and modify this free meeting room reservation form template. You can choose to use all, some or none of the questions from this sample, then add any fields for other information you need. Use any of the field formats you’ve come to know—radio buttons, checkboxes, date pickers and more. Finally, customize notifications to alert all individuals involved in facility rental.

Publish template

Once you’ve set up your meeting room reservation template, you’ll be able to implement it in no time. To add it to a website or company intranet page, simply copy the embed tag to the page. Another alternative is to share the form directly by email or chat. No matter which way you choose to distribute the form, its mobile-responsive design enables it to work gracefully on smartphones and tablets as well as desktops.

Collect & manage data

Each time you receive a meeting room reservation form submission, the data is added to a dedicated database in your 123FormBuilder account. There you’ll have an overview of all requests and can determine availability with ease. You can also manage the data outside of your account—simply export to Excel, CSV, or PDF or set up a third-party integration. Dropbox, Google Drive, and Smartsheet are just of the few of the services that can sync with your form.

Optimize your flow

Leave the slips of paper behind and upgrade to an online form. A convenient, web-based meeting room reservation form will help encourage people to book their rooms early and reduce the chances of disappointment. Furthermore, as the form can require the completion of specific fields, you’ll be able to gather the necessary information the first time around. Assign rooms quickly and equitably with a powerful online form!