Real-life forms
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27 Form Templates for Nonprofits to Automate Operations

Posted on March 16, 2022

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27 Form Templates for Nonprofits to Automate Operations

Running a nonprofit isn’t easy. But fortunately, technology can make it easier for you to collect donations and simplify processes so that you can focus on helping causes you believe in. Online forms for nonprofits can definitely help with that — and in this article, we’ve piled up some of the most important nonprofit form templates for you to use. 

Read on and find out more!

1. Charitable Pledge Agreement Form Template

charitable pledge agreement form

Who needs this? 

This charitable pledge agreement form template was created for nonprofits who want donors to sign a legally binding contract as to what they will donate.

What’s it for? 

A charitable pledge agreement is a legally binding document that a donor signs to state how much money they will give and when they will give it.

Key benefits

Some of the key benefits of this charitable pledge agreement form template include: 

  • Going paperless and digitizing your processes
  • The form includes a signature field 
  • The submission can be formatted automatically into a PDF to be sent to all stakeholders

2. Silent Auction Donation Form Template

silent auction donation form

Who needs this?  

This silent auction donation form template was created for nonprofits who want to find out whether individuals or companies would like to donate items that can be auctioned. 

What’s it for? 

This form is used to collect information from individuals or companies that would offer items up for auction.

Key benefits

Some of the key benefits of this silent auction donation form template include: 

  • Not using paper forms anymore (which means you will be more environmentally friendly and less prone to human error)
  • Staying on top of auction organization by integrating this form with Google Sheets and having all potentially auctionable items sent to it automatically. 

3. Fundraiser Request Form Template

fundraiser request form

Who needs this?  

This fundraiser request form template can be used by nonprofits who want to fundraise money or raise awareness of their cause. 

What’s it for?  

This document includes a lot of fields where a user can enter information about themselves or their organization and the fundraiser they are trying to organize.

Key benefits

Some of the main benefits provided by this fundraiser request form template include: 

  • Enabling you to better manage and track your fundraising campaigns
  • Allowing you to collect information about the person/company requesting a fundraiser, such as contact information, fundraiser name, and the cause they are trying to fundraise for. 

4. Donation Tracking Form Template

donation tracking form

Who needs this?  

This donation tracking form template can be used by nonprofits who want to record information about the donors that contribute to their organization. 

What’s it for?  

It’s basically an automated spreadsheet to store the contact information of donors and the donations they have made.

Key benefits

Some of the main benefits of using this donation tracking form include:

  • If you want to make the donation data collection process as automated as possible, this is it. Doing so will save your organization a lot of time and money.
  • You can use this information, later on, to analyze data and understand trends.

5. Volunteer Availability Form Template

volunteer availability form

Who needs this?  

This volunteer availability form can be used by non-profit organizations that want to update their volunteers on the skills, time, and resources they can contribute. 

What’s it for? 

It is basically a form that you can use to input information about what your volunteers are capable of and when they’re available. 

Key benefits 

Some of the key benefits of using this volunteer availability form include: 

  • Using Google Sheets to automatically sort information from this form
  • Automated email notifications enable you to send confirmation emails to volunteers

6. Volunteer Tracking Form Template

volunteer tracking form

Who needs this?  

This volunteer tracking form template was designed for nonprofits that want to manage and properly track the work of volunteers. 

What’s it for?  

This form is basically a template for you to track your volunteers’ skills, availability, and the amount of work they contribute. 

Key benefits

Some of the main benefits provided by this volunteer tracking form template include: 

  • Being able to get automated notifications when volunteers submit their time
  • Having all of this information in one place, instead of tracking it manually
  • Having an accurate record for all the work and time that your volunteers contribute to your organization

7. Sponsorship Request Form Template

sponsorship request form

Who needs this? 

This sponsorship request form template is perfect for nonprofits and NGOs that want to request sponsorships from various companies or individuals for events they are planning.

What’s it for?  

This form includes space for general information about yourself or your organization, as well as the type of sponsorship you are trying to arrange and the event you are planning. 

Key benefits

Some of the main benefits of using this sponsorship request form include: 

  • You can track the status of your sponsorship requests
  • It helps you better manage and plan the event you are planning
  • It offers potential sponsors information about your organization and the event you are planning
volunteer consent form

Who needs this? 

If you need to collect consent from volunteers, this is the form template for you. 

What’s it for?  

This is a simple form that can be used to collect information and consent from volunteers for events or campaigns where you want to include them. 

Key benefits  

Some of the main benefits of using this volunteer consent form template include: 

  • It’s an easy way to track consent information from your volunteers
  • Allows you to include them in events or campaigns that they are interested in
  • You can easily connect this form with Google Sheets and track all consents in one place

9. Volunteer Interview Form Template

volunteer interview form

Who needs this? 

This volunteer interview form template provides nonprofits and NGOs with an easy way to ask pre-interview questions to all those applying to become a volunteer in their organization. 

What’s it for?  

This form basically helps you ask all potential volunteers essential questions to get more information about their skills, availability, and interests.

Key benefits

Some of the most important benefits of using this volunteer interview form template include the following: 

  • Having a place to input and store contact information of all the potential volunteers
  • Being able to select from a list of pre-set questions or edit them in minutes and make them fit your specific needs 

10. Car Donation Form Template

car donation form

Who needs this?  

If you are running or starting a car donation campaign for your organization, this form is perfect for you. 

What’s it for? 

This car donation form template will allow you to easily track all information about your donors and the cars they are donating. 

Key benefits

Some of the main benefits provided by this car donation form template include the following: 

  • Having an organized record of donors and cars they are donating 
  • Being able to easily share this information with all the other members in your organization
  • Setting up the form in minutes with no coding needed

11. Book Donation Form Template

book donation form

Who needs this?  

This book donation form template is perfect for nonprofits and NGOs that want to collect books from individuals, schools, or various other types of campaigns. 

What’s it for?  

This form will make your book donation campaigns easier to handle by streamlining the data collection process and making it easy both for your nonprofit and for donors to do acts of kindness. 

Key benefits

The main benefits of using this form include the following: 

  • It’s easy to set up (zero coding is needed)
  • You can add and remove questions based on your specific needs 
  • It’s an easy way to collect information about donors and the books they are donating

12. Donation Receipt Form Template

donation receipt form

Who needs this? 

If you work in a nonprofit organization or NGO and you collect donations, you will definitely need this donation receipt form template. 

What’s it for? 

This donation receipt form will allow you to easily collect information from donors, track their donations, and send them donation receipts. 

Key benefits

Some of the main benefits of this form template include: 

  • Having an organized record of donors and their donations 
  • Being able to easily track all information about your donors, including the total amount they have
  • Integrating the form with your favorite payment processor in a matter of seconds

13. Product Donation Request Form Template

product donation request

Who needs this?  

If you are a nonprofit organization or NGO that is looking for ways to collect product donations from other companies, this product donation request form template will do the trick. 

What’s it for?  

This form will make the process of collecting product donations easier because it’s a standardized way to send product donation requests to companies. 

Key benefits

The main benefits of using this donation request form include: 

  • The standardization of how you communicate with potential donors
  • Ease of data collection (setting up the form takes minutes and no coding is needed) 

14. Museum Artifact Donation Form Template

museum artifact donation

Who needs this?  

If you work for a nonprofit organization or NGO that collects items from donors, such as museum artifacts and other significant objects, this museum artifact donation form template is exactly what you need. 

What’s it for?  

This museum artifact donation form will allow you to communicate with donors easily and have an organized record of information.  

Key benefits

The main benefits of using this museum artifact donation form include: 

  • Removing paper forms from your business to become more environmentally friendly 
  • Ease of data collection (no coding needed to set up this form in minutes)

15. VBS Volunteer Form Template

VBS volunteer form

Who needs this?  

If you are a nonprofit organization or NGO that hosts events for children, such as Vacation Bible Schools (VBS), this volunteer form template is the perfect solution to easily and securely collect information from volunteers. 

What’s it for?  

This volunteer form will allow you to organize and categorize volunteer information, and then store this information in a spreadsheet that you can access online. 

Key benefits 

The main plus points of using this form include:

  • No need to manually input volunteer information, which saves a ton of time 
  • Ease of data collection through a standardized approach to your volunteers

16. Benevolence Request Form Template

benevolence request form

Who needs this? 

This benevolence request form template is meant to be used by individuals or families who are in need of help and are looking for a nonprofit organization or NGO to provide assistance.

What’s it for? 

This form will allow you to communicate with a potential provider of benevolence in an easy and standardized way. 

Key benefits

The main benefits of using this form include: 

  • Ease of use and setup 
  • The form can be published anywhere online to make it accessible to those in need
  • You can easily set up email notifications to go out to multiple stakeholders as soon as a form is submitted, so you can jump right to work as soon as possible

17. Volunteer Firefighter Application Form Template

volunteer firefighter application form

Who needs this? 

This volunteer firefighter application form template is meant to be used by firefighter stations that need to recruit volunteers for their operations. 

What’s it for? 

This form will allow you to easily and securely collect information from potential volunteers, as well as easily sift through all the applications to find the right ones. 

Key benefits 

The key benefits of using this form include: 

  • No coding is needed to set this up
  • Ease of data collection (potential volunteers can fill out the form online) 

18. Monthly Donation Form Template

monthly donation form

Who needs this?  

This monthly donation form template is perfect for nonprofit organizations or NGOs that rely on donations to keep their operations going. 

What’s it for? 

This form will allow you to easily and securely collect information from donors about their monthly donations. 

Key benefits 

The main benefits of using this form include: 

  • It’s very easy to set up this form and even add a payment processor to it (such as PayPal or Authorize.net, for example), to receive monthly donations from people 
  • If you want to keep track of all donations and all donors, you can easily integrate the form with a Google Sheet, as well 
  • You can also send automated Thank You emails to donors, as well as automatically generated PDFs showing their donations

19. Auction Donation Form Template

auction donation form

Who needs this? 

If you’re an NPO or NGO that organizes auctions, this form template is for you.

What’s it for? 

This auction donation form template will allow you to easily collect auction donations from benevolent people, so you can organize auction events for humanitarian purposes. 

Key benefits

The main benefits of using this auction donation form template are: 

  • Setting up this form takes minutes and no coding is needed 
  • You can integrate the form with Dropbox or Google Sheets so you can better organize your future auction events (and the integration takes seconds)

20. Volunteer Reference Form Template

volunteer reference form

Who needs this? 

This volunteer reference form template is for nonprofit organizations or NGOs that want to collect detailed information about potential volunteers. 

What’s it for? 

This form will allow you to easily and securely collect detailed reference information about potential volunteers, so you can make informed decisions about who to recruit. 

Key benefits 

The key benefits of using this form include: 

  • You can easily collect and store reference information about potential volunteers 
  • The form is very easy to set up and use, so you can get started right away 
  • You can also export the reference data collected in the form to a CSV file for further analysis or archival purposes

21. Volunteer Recruitment Form Template

volunteer recruitment form

Who needs this?  

This volunteer recruitment form template is perfect for nonprofit organizations or NGOs that rely on volunteers to keep their operations going. 

What’s it for? 

This form will allow you to easily and securely collect information from potential volunteers, as well as easily sift through all the applications to find the right ones. 

Key benefits 

The key benefits of using this form include: 

  • No coding is needed to set this up
  • Ease of data collection (potential volunteers can fill out the form online) 
  • You can easily integrate the form with a Google Sheet so you can keep track of all the volunteers and their information

22. Animal Surrender Form Template

animal surrender form

Who needs this? 

This animal surrender form template is for nonprofit organizations or NGOs that work with animals, specifically those who need to take in surrendered animals. 

What’s it for? 

This form will allow you to easily and securely collect information about the surrendered animal, as well as contact information for the person surrendering the animal. 

Key benefits 

Some of the key benefits of using this form include: 

  • The form is very easy to use and set up, so you can start using it right away 
  • You can easily collect and store information about the surrendered animal and the person surrendering it

23. Volunteer Registration Form Template

volunteer registration form

Who needs this?  

This volunteer registration form template is for nonprofit organizations or NGOs that rely on volunteers to keep their operations going. 

What’s it for? 

This form will allow you to easily and securely collect information from potential volunteers, as well as easily sort all the applications to find the right ones. 

Key benefits 

Some of the key benefits of using this form include: 

  • You can easily collect and store information about potential volunteers 
  • The form is very easy to set up and use, so you can get started right away 
  • You can also export the reference data collected in the form to a CSV file for further analysis or archival purposes.

24. Gift Declaration Form Template

gift declaration form

Who needs this? 

This gift declaration form template is meant to be used by nonprofit organizations that receive gifts from individuals or other organizations. 

What’s it for? 

This form will allow you to easily and securely keep track of all the gifts your organization has received, as well as who the donations are from. 

Key benefits 

Some of the key benefits of using this template include: 

  • You can easily keep track of all the gifts your organization has received 
  • You don’t have to write a single line of code to set up this form
  • You can also export the gift data collected in the form to a CSV file for further analysis or archival purposes.

25. Fundraising Agreement Form Template

fundraiser agreement form

Who needs this?  

This fundraising agreement form template is for nonprofit organizations or NGOs that are looking to partner with another organization for a fundraising campaign. 

What’s it for? 

This form will allow you to create and agree upon the terms of the fundraising campaign between your two organizations. 

Key benefits 

Some of the key benefits of using this fundraising agreement form include: 

  • Your organization can easily keep track of the fundraising campaign’s progress 
  • The form is very easy to use and set up, so you can get started right away 
  • You can also export the fundraising data collected in the form to an Excel file for further analysis or archival purposes.

26. Social Work Feedback Form Template

social work feedback form

Who needs this?  

This social work feedback form template is for nonprofit organizations or NGOs that provide social work services. 

What’s it for? 

This form will allow you to easily and securely collect feedback from the people who have received your social work services. 

Key benefits 

Some of the key benefits of using this form include: 

  • You can easily collect and store feedback about the social work services you provide 
  • The form is very easy to set up and use, so you can get started right away 

27. Fundraiser Order Form Template

fundraiser order form

Who needs this? 

This fundraiser order form template is useful for nonprofit organizations or NGOs that hold fundraising events. 

What’s it for? 

This form will allow you to easily track all the items that have been ordered for the fundraiser, as well as who placed the order. 

Key benefits 

Some of the key benefits of using this template include: 

  • No coding is needed to set up this form 
  • You can integrate the form with a payment processor in seconds and receive donations directly through this form 

Online Forms for Non-Profits: FAQs

What is the name of the form when someone contributes money to a non-profit? 

The form used when someone contributes money to a non-profit is called a donation form. This form will allow you to collect the donor’s information, as well as the amount of the donation. You can easily set up a donation form using our drag & drop form builder and a donation form template from our database (no coding is needed, and the form can integrate with your preferred payment processor too). 

What form would a company request for grant money paid to a non-profit organization? 

The form a company would use to request grant money paid to a non-profit organization is called a grant application form. This form will ask for the company’s information, as well as the non-profit organization’s information. 

What form should I use to deduct non-profit donations?  

The form you should use to deduct non-profit donations is called a donation deduction form. This form will allow you to document each of your non-profit donations, as well as the amount of the donation. You will need to attach this form to your tax return when you file it.

Originally published on March 7, 2022

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