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20 min read

38 Useful Church Forms to Support your Organization

Posted on July 5, 2022

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38 Useful Church Forms to Support your Organization

As common as churches are in many places, surprisingly enough it can be very difficult to find comprehensive and useful church forms. With so many processes, events, new members, and productions at your church organization, things can get complicated fast. 

That’s where we come in. 

Our Church form templates here at 123FormBuilder are here to provide you with the resources you need so you can focus on helping your congregation thrive. We are here to support you as you support your community. 

Let’s get right to it. 

 

1.Conference Registration Form Template

Conference Registration Form

Who needs this? 

To run a successful and organized conference or large event, organizers need a comprehensive and formal conference registration form template. 

What’s it for? 

This registration form collects information about conference participants. It collects information on attendees, including, name, company, personal details, and session interest. 

Key benefits:

  • Drag and drop forms: use 123FormBuilder and create custom forms in minutes. 
  • Automated notifications: set up real-time notifications to notify event coordinators when the form is completed. 
  • Streamline processes: utilize 123FormBuilder’s integration capabilities to automatically input conference data across systems.

2.Church Membership Form Template

Church Membership Form

Who needs this? 

Church staff need a welcoming church membership form for new members to fill out and submit. 

What’s it for? 

These church forms for new members are used to gather the interested party’s personal details, including any previous church history. 

Key benefit:

  • Quick and easy: don’t overwhelm new members with paper forms—have them fill all forms out online, at their convenience. Even better if you’re running things remotely and need to cater to an online visitor. 
  • Convenient online storage: ensure your offices never misplace another form with convenient and easy online forms
  • Boost productivity: help staff streamline the new member process with seamless integration into the systems you are already using. 

3.Church Member Information Form Template

Church Member Information Form

Who needs this? 

Churches need an organized way to keep track of the members of their organization. 

What’s it for? 

This church membership form collects member and member’s family information with questions about baptism, confirmation, and marital status. It also includes a box for any relevant skills or interests members may want to make a note of. 

Key benefits:

  • Minimize paperwork: go digital with 123FormBuilder’s paper-free, easy-to-customize, and easy-to-use online forms.  
  • Conditional logic flow: create dynamic forms that adapt to previous answers. 
  • Notify staff: send automated email notifications right away so that staff members can stay up to date with their congregation. 

4.Baptism Information Form Template

Baptism Information Form

Who needs this? 

Churches who offer baptisms for their congregation need a baptism information form to gather the appropriate information for the procedure. 

What’s it for? 

This church form collects data about parents and the child and indicates the family’s preference of baptism date. It helps coordinate between the parents and the priest. 

Key benefits:

  • Quick customizations: easily modify our ready-made survey templates to get the specific information you need at your church organization. 
  • Easy and intuitive: these forms are easy and intuitive, not just to build, but also to fill out.
  • Eliminate human error: this form allows you to manage your forms more efficiently and to stay organized in your office. 

5.Church Partnership Form Template

Church Partnership Form

Who needs this? 

Churches that work on with support or donations need a church partnership form. They can even help with collecting card information if you need them to. 

What’s it for? 

This church partnership form is used to keep a record of financial support information. It includes donor details, donation amount, and ministry focus. 

Key benefits:

  • Minimize human error: automate partnership form management and other aspects of the workflow to reduce avoidable errors. 
  • Automated email notifications: send an email notification when the partnership form template has been completed. 
  • Customizable thank you page: thank your donors and let them know you value their contributions. 

6.Baptism Request Form Template

Baptism Request Form

Who needs this? 

Baptism request forms are essential for churches who want to offer their congregation the possibility to be baptized at their home church. 

What’s it for? 

This form asks about the member’s declaration of faith and participation in preparation classes. It also gives space for additional comments or questions. 

Key benefits:

  • Easy-to-use: set up your forms to work for you and simplify the process of collecting information. 
  • Email notifications: send a copy of every submission to involved parties in real-time and easily keep everyone up to date on the proceedings
  • Improve productivity: provide fast and convenient information to participants and minimize unnecessary time spent filing paperwork in person. 

7.Volunteer Application Form Template

Volunteer Application Form

Who needs this? 

NGOs, Non-profits, churches, and organizations need a way to keep their volunteers organized and under control to make sure that everyone’s time and contributions are maximized.

What’s it for? 

This volunteer application form is designed to collect information about future volunteers. It includes sections on volunteer interests, how they heard about your organization, and what skills the volunteer has to contribute. 

Key benefits:

  • Quick and easy: don’t overwhelm your volunteers with a complicated stack of forms attached to a clipboard—have them fill out all forms online.
  • Paper-free: for a more sustainable, organized, and efficient operation. Get rid of your printable forms and keep things digital. 
  • Key integration capabilities: efficiently store and manage volunteer forms in your existing management platform.

8.Church Event Request Form Template

Church Event Request Form

Who needs this? 

A proper event request form is essential for every church that offers events to its members and community. 

What’s it for? 

This form allows congregation members to submit request forms for any type of church event. It collects information on event start time, ministry category, the estimated number of attendees, specific needs, and more. 

Key benefits:

  • Digital organization: keep everything organized and easily retrievable for a more organized event planning process. 
  • Paper-free: take away the risk of human error and help the environment at the same time, a win-win! 
  • Powerful Integration capabilities: quickly and easily send event request forms to the coordinators who need to access them.

9.Event Planner Consultation Form Template

Event Planner Consultation Form

Who needs this? 

An event planner consultation form template is an important tool in the event planning process. Any organization putting together events needs a way to stay organized. This form will help you advertise your event too!

What’s it for? 

This event planning form helps to get a big-picture idea of what the event requires to take place. It’s a great first step in the planning process as it gathers general information and helps get the process started. 

Key benefits:

  • Key integrations: integrate this form with existing processes in your organization to allow for more efficient event management. 
  • Easy to access and to use: keep your event organization simple with these straightforward, customizable forms used to simplify complex processes. 
  • Help the environment: by going paperless you make sure you’re reducing your environmental impact.

10.Ministry Application Form Template

Ministry Application Form

Who needs this? 

Organizations looking to expand their ministry teams can benefit from a clear ministry application form.

What’s it for? 

This application form asks a series of questions from interested applicants to help you recruit the right people for your church. 

Key benefits:

  • Ease of use and set up: 123FormBuilder makes it easy to set up and use these forms so that you maximize your application processes.  
  • Automated email notifications: notify relevant staff members when a new application is completed and submitted.
  • Eliminating human error: thanks to these online forms, you can be sure that useful information won’t be misplaced in a pile of paperwork.

11.Church Membership Transfer Form Template

Church Membership Transfer Form

Who needs this? 

Church staff and administrators who handle members who transfer from another church could use a church membership transfer form template. 

What’s it for? 

This church form is used to keep track of transfer information including personal details, church history, and which family members are looking to transfer. It includes a handy online signature box at the end of the form. 

Key benefits:

  • Fully customizable: have complete control over your forms with 123FormBuilder’s comprehensive form builder tool.
  • 100% confidentiality: rest easy knowing your congregation’s private information is safely and securely stored. 
  • Help the environment: eliminate unnecessary paper waste and lessen your negative impact on the environment.  

12.Church Conference Registration Form Template

Church Conference Registration Form

Who needs this? 

Church organizations who organize conferences and events need a church conference registration form template that is easy to use and easy to keep track of. 

What’s it for? 

This church conference form allows your congregation to register for your church conference by indicating how many tickets they need and how many members in their party are planning to attend.   

Key benefits:

  • Customizable thank you page: take the time to thank your attendees for their interest and support for your conference.  
  • Integration capabilities: Easily integrate conference participant info into your systems to keep everything running smoothly and efficiently. 
  • Eliminate human error: paper forms can easily be misplaced. Keep participant information organized and in one convenient location with our online forms. 

13.Church Event Planning Form Template

Church Event Planning Form

Who needs this? 

Churches who regularly put on events can benefit from a thorough event planning form to keep everyone on the same page and in the loop. 

What’s it for? 

An online church event planning form helps your ministry to accommodate the community’s needs and run events. This form covers all of the details of the event including point of contact, event details, needs, set-up, and so on. 

Key benefits:

  • Email notifications: send email notifications during the event planning process to keep everyone up to date. 
  • Key integrations: this form integrates with project management tools to easily store and use this event data–hassle-free. 
  • Automated PDF generation: keep your event information easily stored and in a useful format with the automated PDF generation feature.

14.Church Sponsorship Form Template

Church Sponsorship Form

Who needs this? 

Churches that work with sponsors and donations need an easy way to keep everything in order and organized. 

What’s it for? 

This church sponsorship form allows businesses to sponsor a church. It includes sections for business details, contact information, donation details, and more.

Key benefits:

  • Secure forms: keep business and donor details safe with our secure forms. 
  • Powerful integrations: integrate with key software applications to help streamline your processes.
  • Eliminate human error: by using 123FormBuilder you’ll be sure to reduce human error when collecting, storing, and managing your donor’s data.

15.Event Request Form Template

Event Request Form

Who needs this? 

Organizations that plan events need an event request form template to efficiently organize their events and to make sure the proper information is acquired. 

What’s it for? 

Our event request form template is used to collect information for the needs of a particular event. This form is used to simplify the event planning process by collecting essential information like attendee numbers, event specifics, and space for additional comments. 

Key benefits:

  • Make it accessible: online and easy to use–a perfect way to make the event process seamless. 
  • Go digital: fill this form in just a few seconds–no need to print or store request forms. 
  • Fully customizable: use the drag and drop builder to make this form exactly what you need.

16.Church Event Evaluation Form Template

Church Event Evaluation Form

Who needs this? 

Churches who put on events need an easy way to assess the outreach, impact, and success of each event. An evaluation form helps you understand how your events are impacting your target audience. 

What’s it for? 

Increase parishioners’ response rate and collect useful feedback with the event evaluation form. It asks questions about things that went well and things that can be improved in the future. 

Key benefits:

  • Speed up processes: having this form online helps speed up the whole process by getting all the details and feedback easily and quickly.
  • Email notifications: send automatic email notifications to relevant staff members when an evaluation has been completed. 
  • Go paperless: online is the future–speedy, secure, and safer for the environment.

17.Budget Request Form Template

Budget Request Form

Who needs this?

Organizations planning and running events need an organized way to submit and keep track of budget proposals. 

What’s it for?

This budget request form requests budget information for an upcoming event. It includes anticipated participation, how many staff members will be needed, location details, justification for expenses, and more.  

Key benefits:

  • Safe and secure: rest easy knowing everyone’s data is safe, private, and protected. 
  • Automated email notifications: notify relevant staff members when your budget form is completed and submitted and help keep everyone up to date. 
  • Fully customizable: easily add or remove sections to create the form you need for your organization, no coding required.  

18.Choir Membership Form Template

Choir Membership Form

Who needs this? 

Churches need a choir membership form to evaluate and accept interested applicants to the group. 

What’s it for? 

This church form is used to collect information from choir applicants including personal details, occupation, voice part, musical experience, and more. 

Key benefits:

  • Speed up processes: gather all applicant information efficiently and save your applicant’s time with an easy application process. 
  • Automated email notification: easily notify those involved—supervisors and staff—when the form has been filled out and submitted.
  • Online is easy: less paper means less hassle and less time spent searching for documents.  

19.Online Registration Form Template

Online Registration Form

Who needs this? 

Organizations collecting information about members or event attendees need an online registration form template. 

What’s it for? 

An online registration form provides formation about the future members or participants and the specific courses, webinars, or memberships they are interested in attending. 

Key benefits:

  • Easy to build, easy to use: 123FormBuilder’s forms are quick and easy to make and fill out.
  • Go paper-free: digitize your registration form submission and help your organization be more sustainable. 
  • Thank you page: thank your members for taking the time to fill out this form with a personalized thank you page upon form completion. 

20.Ministry Partnership Form Template

Ministry Partnership Form

Who needs this? 

Churches need a ministry partnership form to collaborate and work with other organizations. 

What’s it for? 

This helpful church form is used to simplify charity work, keep contacts organized, and establish clear expectations for processes. 

Key benefits:

  • Go paperless: online forms are easy to keep track of, and they’re also better for the environment–a win-win for your church organization and for the planet.
  • Key integrations: ensure your ministry partnership forms are properly managed in your systems. 
  • Online signature capabilities: keep all your documents in order by gathering relevant permission from each party with an easy online signature box. 

21.Church Contact Form Template

Church Contact Form

Who needs this? 

Churches looking to give their members a voice and address any member questions need a church contact form for their congregation. 

What’s it for? 

A church contact form gives members a line of communication with their church staff. It gives a space for questions or comments with space to elaborate if necessary. 

Key benefits:

  • 100% customizable: this form allows you to get as detailed and specific as you want with questions to help you understand your congregation’s needs.
  • Online makes it easy: send the online form straight to your members and make it convenient for them to answer when it suits them. 
  • Eliminating human error: you can be sure that useful information won’t be lost in a pile of paperwork when you use online forms. 

22.Church Commitment Form Template

Church Commitment Form

Who needs this? 

Church organizations that work with volunteers need a church commitment form template to keep everything clear and organized. 

What’s it for? 

This form is used to recruit new volunteers for your church. It allows volunteers to indicate preferences and provide contact details. 

Key benefits:

  • Export data: easily export data to an excel file for data management and organization purposes with 123Formbuilder’s integration options. 
  • Keep everything organized: use digital forms to reduce human error and keep your offices free from unnecessary clutter.  
  • Notify coordinators: use automated email notifications to inform coordinators and team leaders of new volunteer submissions. 

23.Ministry Proposal Form Template

Ministry Proposal Form

Who needs this? 

Churches need a ministry proposal form on hand to keep processes running smoothly. 

What’s it for? 

This adaptable form simplifies church event planning by gathering details about the event including location, staff needs, purpose, and more. 

Key benefits:

  • Environmentally-friendly forms: limit your organization’s impact on the environment with these paper-free forms for as many proposals as you need. 
  • Streamline your processes: having this online form allows you to streamline your data collection processes. 
  • Simple setup: easily create, publish, and store form data from ministry staff across the organization. 

24.Worship Evaluation Form Template

Worship Evaluation Form

Who needs this? 

Organizations looking for a simple way to evaluate their worship sessions could benefit from a worship evaluation form template. 

What’s it for? 

This extensive church survey is a way to evaluate a Sunday worship service based on a set of criteria, discuss what worked well, and comment on areas of further improvement. 

Key benefits:

  • Completely confidential: keep sensitive information safe and private with these secure forms. 
  • Generate helpful reports: organize and optimize your data presentation with helpful charts and graphs to help you effectively communicate results. 
  • Minimize human error: automate form management and other aspects of the workflow to reduce potential errors so you get more useful data to work with. 

25.PayPal Donation Form Template

PayPal Donation Form

Who needs this? 

Organizations looking for an easy and secure way to collect donations online need to have a PayPal donation form template handy. 

What’s it for? 

This form is used to collect donations via PayPal and includes a message box for any specific instructions or further details. 

Key benefits:

  • Effortless setup: easily create, publish, and store form data from donors to make sure you have up-to-date information. 
  • Thank you page: customize a thank you page to thank your contributors for providing support for your church organization. 
  • Fully confidential forms: help your donors feel safe with their donations with our fully confidential forms. 

26.Event Planning Form Template

Event Planning Form

Who needs this? 

Any group or entity looking to hold an event can benefit from an event planning form. 

What’s it for? 

Keep everyone in the loop and on the same page with an intuitive event planning form. It collects information about a future event to help event managers organize it properly with faster and more reliable processes. 

Key benefits:

  • Automated email notification: alert relevant parties with an email notification when the event planning form has been submitted. 
  • Easy integrations: 123FormBuilder’s online forms efficiently integrate with your existing workflow to keep everything running smoothly.
  • Simple setup: easily create, publish, and store form data from event staff for easy replication and communication. 

27.Bible School Registration Form Template

.Bible School Registration Form

Who needs this? 

Parents who want to register their children at Bible school need a form to fill out for church staff members. 

What’s it for? 

This Bible school registration form template gives parents a place to register their child for Bible school and include any relevant information church staff should know about their kids. 

Key benefits:

  • Easy to use: simplify your processes with intuitive forms that make the process easy.
  • Notify teachers: send real-time email notifications to bible school teachers for quick communication.
  • Digitize processes: use this form to go paperless and store your class information online, in one easy place. 

28.Event Evaluation Form Template

Event Evaluation Form

Who needs this? 

Event organizers and staff members need an event evaluation form to understand how successful and impactful their event was. 

What’s it for? 

Organizers use this template to collect participants’ valuable feedback. Measure satisfaction levels and see what your attendees thought about your event. Great for in-person or online events. 

Key benefits:

  • Visualize your data: easily understand, visualize, and organize your data with our dashboards. 
  • Automated PDF generation: automatically create downloadable PDFs of results and easily share them with those who need them. 
  • Eco-friendly: conduct as many evaluations as you want without worrying about any negative environmental impact. 

29.Church Affiliation Application Form Template

Church Affiliation Application Form

Who needs this? 

Churches who are looking to expand their networks and partner with other churches can benefit from an in-depth church affiliation form. 

What’s it for? 

This form is used to collect information on the affiliating church or ministry, their website, contact information, and any other relevant information. 

Key benefits:

  • Ease of use: make it easy for everyone to fill out this form by using 123FormBuilder and our intuitive templates.
  • Fully customizable: create the form that perfectly gathers the responses you need to help you improve your church. 
  • Easy data management: conveniently collect, save, and manage all your applications with tool integrations and automated operations.

30.Prayer Request Form Template

Prayer Request Form

Who needs this? 

Church congregations need to stay connected and aware of the issues that their members face. A prayer request form is an essential form to have on hand to offer your congregation support. 

What’s it for? 

This church form is used to collect prayer requests from your congregation. It includes sections on the details of the person asking for prayer and text boxes for specific details of the prayer request. 

Key benefits:

  • Automated email notification: send an email notification to everyone involved when a prayer request has been submitted. 
  • Secure: manage the data and requests of all your members safely and securely
  • Eco-friendly: collect as many requests as necessary without worrying about any negative environmental impact. 

31.Church Ministry Budget Request Form Template

Church Ministry Budget Request Form

Who needs this? 

Churches need to stay on top of their finances and their budgets and a church ministry budget request form helps you do just that. 

What’s it for? 

Churches use a budget request form to request funds and reimbursements for ministry-related activities. It helps maintain accurate records of money spent. 

Key benefits:

  • Make it easy: provide an easy experience to help your staff properly complete the request form and make sure all processes are easy to follow. 
  • Integrate for efficiency: integrate these forms with your management tools to manage ministry budget information efficiently. 
  • Streamline your processes: having this form online allows you to streamline your information collection processes. 

32.Church Donation Form Template

Church Donation Form

Who needs this? 

Churches need a straightforward and comprehensive way to manage and collect church donations. 

What’s it for? 

This church form invites potential donors to safely and securely add their details and donation amount and helps to improve the overall donations collections process. 

Key benefits:

  • Customizable thank you page: take the time to thank your employees for sharing their opinions
  • Fully confidential forms: help your members feel safe to share their personal information with our fully confidential forms.
  • Helpful integrations: integrate easily with other project management tools and find quicker ways to organize your data. 

33.Church Volunteer Application Form Template

Church Volunteer Application Form

Who needs this? 

Church organizations who work with volunteers need to stay organized and efficient to keep things running smoothly and efficiently. 

What’s it for? 

A church volunteer application form is used to gather volunteer information including personal details, interested positions, contact information, and availability. 

Key benefits:

  • Effortless setup: easily create, publish, and store form data from volunteers across the organization to make sure you have up-to-date volunteer information. 
  • Environmentally-friendly forms: limit your organization’s impact on the environment with these paper-free forms. 
  • Thank you page: customize a thank you page to show your volunteers appreciation for their important contributions. 

34.Church Directory Form Template

Church Directory Form

Who needs this? 

A church directory form is useful for churches of every size, small, growing, or on a larger scale.

What’s it for? 

This directory form is used to collect your congregations’ contact information to help you stay up to date with current information and to encourage your members to get to know each other better. 

Key benefits:

  • Personalized thank you page: end your form with a thank you note to let your congregation know you’re grateful for their participation.
  • Protect the environment: you’ve got lots of members at your church—these online forms help you cut down on paper and lighten your organization’s environmental footprint.
  • 100% secure: ensure member information remains confidential with secure online forms

35.Baptism Registration Form Template

Baptism Registration Form 

Who needs this? 

Churches looking to offer baptisms on their premises need the proper paperwork to make sure everything is well-documented and correctly carried out. 

What’s it for? 

A baptism registration form is used to document participant information, with additional sections for sponsors, witnesses, and church details. 

Key benefits:

  • Useful and intuitive forms: thanks to our easy form setup and how intuitive it is to fill out, the whole baptismal process will be simple from start to finish. 
  • Stress-free setup: use our survey maker, adjust the questions to match your needs, and you’re all set. 
  • Safe and secure: handle the data of all your congregation members safely and keep their information protected and confidential. 

36.Baptism Application Form Template

Baptism Application Form

Who needs this? 

A baptism application is an important form for churches to have on hand to provide for their congregation. 

What’s it for? 

This common church form is used by parents to request a baptism for their child. It includes details about the child and signature boxes by the parents and godparents. 

Key benefits:

  • Online signature box: easily obtain the proper parent permission and approval with a signature box at the end of the application. 
  • Streamline your processes: use our online form and streamline your data management.
  • Automated email notification: notify board members and others involved when the application has been completed and get to utilizing scheduling your baptism sooner. 

37.Ministry Evaluation Form Template

Ministry Evaluation Form

Who needs this? 

Church organizations need a ministry evaluation form to hold their staff accountable and to ensure their parishioners feel heard and can build stronger church communities. 

What’s it for? 

This church ministry evaluation form is used to assess a minister’s impact on their congregation through a series of questions rated on a Likert scale. 

Key benefits:

  • Easy data management: conveniently collect, save, and manage all your feedback data with tool integrations and automated operations.
  • Automate send-out: make collecting congregation feedback simple by automating the evaluation survey form send-out. 
  • Helpful visualizations: generate charts, graphs, and reports to make the most out of your assessment data. 

38.Member Information Form Template

Member Information Form

Who needs this? 

Organizations looking for an easy-to-use member information collection system can benefit from a comprehensive member information form. 

What’s it for? 

This form is used to collect valuable details and insights from members and to make it easy for new organization members to register or edit their status. 

Key benefits:

  • Fully customizable: these editable forms gather the exact information you need to help you accurately manage member accounts. 
  • Customizable Thank You page: thank your new members for their time and interest in your organization with a personalized note upon completion. 
  • Intuitive form: start your new members off on the right foot with our intuitive and straightforward forms. 

Create helpful and easy church forms with 123FormBuilder

We get it–running a successful organization is a lot of work, especially one that interacts and deals with so many people on a consistent basis. 

Here at 123FormBuilder, our goal is to help you stay organized, maximize your potential, and reach as many people as possible with your organization by equipping you with the tools you need to be successful. 

Use these 38 church forms to take your church organization to the next level of care, outreach, and support. Increase your impact on your community when you maximize your internal processes and keep everything running smoothly. 

Church Forms: Frequently Asked Questions

 

What tax forms does a church need to file?

Due to the fact that the IRS recognizes churches under section 501-c-3 as tax exempt, church organizations do not need to pay income tax on any earnings or donations it collects. 

If churches make any unrelated business income, they will need to file a federal income tax form called Form 990-T, Exempt Organizations Business Income Tax Return for that year. 

What is a church membership form?

A church membership form is a way to register new members in your church by gathering member details, contact information, any relevant skills or talents, and interest behind joining your church. 

How to create church membership forms?

To create a church membership form you need to include your church organization’s information, ask for your new member’s contact details, ask for the motives for joining the church, and include a spot for any comments or questions. 

How do I write a letter to join a church choir?

To write an interest letter in joining a church choir, you state your reasons for wanting to join, ask for any information such as audition requirements, and ask to find out the schedule of rehearsals and performances, and thank the church for its response.

Originally published on July 4, 2022

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