HIPAA Compliant Form Automation: 123FormBuilder + Keragon
Collecting and handling patient data shouldn’t feel complicated or risky. The Keragon and 123FormBuilder integration makes HIPAA-compliant form automation simple for healthcare teams. They can easily gather patient information through secure online forms and send that data straight to the systems they already trust – from EHRs to spreadsheets and Slack. Everything stays secure and compliant without piles of paperwork or manual copy-pasting.
How the Integration Works
1. Build Forms with 123FormBuilder
Healthcare teams can easily create online forms for patient check-ins, referrals, incident reports, appointments, and surveys – no coding needed. You can add options like file uploads, e-signatures, or conditional logic if you need them. You can embed forms right on your website or share them by link, making it easy for patients to complete them whenever it works for them.
2. Connect Your Form to Keragon
When your form is ready, log in to your Keragon dashboard and choose the 123FormBuilder integration. From there, you can log in to your 123FormBuilder account directly inside Keragon. Select Submission Trigger, pick your form from the dropdown, and test the trigger to pull in your form fields automatically. This keeps your data flowing securely and in real time.
3. Automate Your Next Steps
Inside Keragon, use the visual editor to decide what happens next. When someone fills out a form, Keragon can send the details to your EHR, update a spreadsheet, send a Slack message, or create follow-up tasks. Everything happens in real time.
4. Stay Secure and Compliant
This connection keeps patient data safe and in line with HIPAA, GDPR, ISO 27001, and SOC 2 standards. Teams get clear logs of who sent what, where, and when.
Step-by-Step Setup Guide
Connect Your Accounts
- Sign in to Keragon (you have a 14 days trial test) and open Authentications
- Click New Authentication, pick 123FormBuilder, and enter your 123formbuilder credentials
- Choose api for US accounts or api-eu for EU accounts. Click Connect.
Add Your Webhook
- In Keragon Dashboard go to Workflows and select the trigger of your workflow – 123FormBuilder
- Pick Submission Trigger.
- Select your 123FormBuilder connection, choose the form you want to integrate, and click Save
- Go to Description and Copy the webhook URL.
- Go to 123FormBuilder and find your form’s Settings → Integrations → Webhooks.
- Paste the URL, save, and you’re ready to move data automatically.
Once you’ve connected 123FormBuilder to Keragon, you can send your form data securely to any EHR system your team uses – like Epic, Cerner, Athenahealth, or Meditech.
How it works with Epic or Athenahealth
1️⃣ Patient fills out a secure online form
A patient books an appointment through your clinic’s website using a 123FormBuilder form. The form might include personal details, medical history, consent, or insurance info.
2️⃣ Keragon handles the handoff
Once the patient hits Submit, Keragon’s automation kicks in. It grabs the form data instantly using the webhook you set up – no manual downloads or emails.
3️⃣ Data goes straight to your EHR
Keragon’s visual workflows push the data into Epic or Athenahealth (or whichever EHR you use) via secure APIs. That means patient info is automatically added to the right record – ready for doctors and nurses to see before the appointment.
4️⃣ Everything stays secure and compliant
The whole transfer uses encryption and follows HIPAA, GDPR, and other privacy rules. No lost paperwork, no risk of staff copy-pasting data into the wrong file.
Benefits for Healthcare Teams
- Save Time: Skip manual data entry. Let the system handle patient intake, appointment bookings, and internal updates.
- Fewer Errors: Data goes straight from the form to your records without copy-paste mistakes.
- Easy Compliance: Stay aligned with privacy laws and security standards.
- No Developers Needed: Anyone on your team can build or adjust a workflow.
- Works with Your Tools: Keragon connects with thousands of apps through webhooks.
Popular Ways to Use It
- Patient Registration: Send new patient info directly to your EHR and notify the front desk.
- Referrals: Log referrals in Google Sheets or your CRM and share follow-ups with staff.
- Incident Reporting: Route reports to the right team and keep records for audits.
- Appointments: Confirm bookings and trigger reminders.
- Feedback: Collect patient feedback and create reports for quality checks.
Why This Matters for Healthcare Teams
Every day, healthcare staff handle sensitive patient details that need to stay safe and organized. Relying on paper forms, scattered emails, or manual uploads often leads to mistakes or missing information. With Keragon and 123FormBuilder, clinics and hospitals can move to secure online forms that work smoothly with the tools they already have. This keeps patient data safe, reduces paperwork, and frees up time for what really matters – taking care of people.