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GDPR Compliant Forms: What You Need to Know

If your website gathers personal data from users in the European Union, you need to make sure your forms are GDPR compliant. In this article, we’ll explain what GDPR compliant forms are, why they’re essential, and how to ensure your website follows the regulations.

secure web forms

What is GDPR, and why it’s essential for your forms?

General Data Protection Regulation, or GDPR, is a set of regulations that govern how websites collect, store, and use personal data. GDPR requires that websites obtain explicit consent from users before collecting their personal data and offer users clear information about how their data will be used. It matters for forms because secure forms are one of the primary ways that websites collect personal data from users. Failure to comply with GDPR can result in significant fines and legal consequences.
123FormBuilder has taken all necessary steps to make sure our forms are GDPR-compliant.

How to obtain explicit consent from users?

Obtaining explicit consent from users is an important step in ensuring your website is GDPR compliant. This means that users must actively and clearly accept the collection of their data and also their usage. To obtain explicit consent, you should include a checkbox or other clear indication on your forms that the user agrees to collect and use their data. You should also provide transparent information about how the data will be used and give them the alternative to retract their consent at any time. It’s important to note that pre-ticked boxes or vague language will not be considered explicit consent under GDPR regulations.

Implementing data retention policies

GDPR regulations require that organizations implement data retention policies to guarantee that personal data is not kept for longer than necessary. This means that you should regularly review and delete any personal data that is no more needed for its original purpose. Your data retention policy should be documented and communicated to all employees who handle personal data. It’s also important to ensure that any third-party service providers you work with are also following GDPR regulations and have their own data retention policies in place.

Automate Your Data Collection Processes

Ensuring data security and encryption

One of the key requirements of GDPR compliant forms is ensuring data security and encryption. Any personal data collected through your forms must be stored securely and protected from unauthorized access or disclosure. Encryption is a crucial component of data security, as it ensures that any data sent between your website and your servers is protected from interception or hacking attempts. Make sure to use SSL encryption on your website and implement strong password policies to enhance data security further.

Grating users access to their data and to the right to be forgotten

Another important aspect of GDPR compliant forms is providing users access to their personal data and the right to be forgotten. This means that users are allowed to ask for access to any personal data you have collected about them and the right to ask that their data be deleted. To comply with these regulations, ensure a straightforward and easy-to-use process for users to request access to their data or request that their data be deleted. You should also have a method for verifying the identity of users making these requests to ensure that unauthorized individuals do not access or delete their data.

123FormBuilder’s commitment to GDPR

We are a GDPR compliant form builder because we are doing everything on our end to ensure the protection of the personal data flowing through our forms.

Like, for example, we have set up:

  • Procedures on how we control access to our network
  • Procedures on how we maintain the security of our network
  • We have implemented new features and processes to assure our compliance with the requirements.
  • We have identified our obligations and our customers’ obligations and we have documented everything so that it is easier for our customers to comply with the GDPR requirements.
  • All 123FormBuilder employees have been trained to uphold data protection standards. Moreover, we repeat these training sessions periodically.

In addition to putting in place systems and procedures that ensure GDPR compliance, we also come forward with 2000+ form templates you can use and adapt to GDPR. Whether you are looking for a contact form or a event registration form, our templates can be adapted easily to GDPR legislation.

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