How Summer Boarding Courses Streamlined Student Data with 123FormBuilder

Introduction 

Summer Boarding Courses (SBC) is the UK’s top multi-campus summer school. It offers residential programs and day camps. Each year, it welcomes over 18,300 students from 155 countries.

As a result, SBC has built a reputation for diversity and high-quality education. In fact, it has earned top rankings from the EL Gazette, based on British Council inspections from 2018 to 2024.

However, managing such a large and international student base brings challenges. The team needed a better way to handle the high volume of student data collected through online forms.

Therefore, SBC looked for a reliable and intuitive solution to keep its processes smooth and its reputation strong.

The Challenge 

With SBC’s growing popularity, managing student applications, medical records, and other forms became challenging. The large flow of student data required a reliable means to streamline data collection and ensure that information remained organized, secure, and easily accessible. Furthermore, to handle student information effectively, they needed capabilities for custom forms, automated processes, and integration with their existing systems. 

Solution 

Summer Boarding Courses turned to 123FormBuilder, a user-friendly platform designed to help organizations efficiently handle data through online forms.

By utilizing 123FormBuilder, SBC was able to implement the following solution and streamline student data management: 

1.  Customizable Forms: SBC used 123FormBuilder to create tailored medical and job application forms to meet their needs. Moreover, the platform’s flexibility allowed them to incorporate custom JavaScript into their forms to enhance functionality and student experience. 

2. Save & Resume Functionality: The save and resume feature understands that some students may need time to gather information. It enables applicants to complete their forms conveniently without losing progress. 

3. Approval Workflows and Custom Autoresponders: The solution included automated approval workflows, ensuring that completed forms were reviewed promptly. Custom autoresponders were set up to acknowledge submissions instantly, enhancing communication with students and parents. 

4. Domain Aliases and Direct Sharing Links: SBC utilized domain alias capabilities to create branded links for their forms, maintaining the school’s professional image and making it easier for students and parents to access forms without confusion. 

5. HTML Blocks for Design and Information: This functionality allowed SBC to embed informative content and branding elements directly within their forms, making the user interfaces more engaging and informative. 

6.  Salesforce Integration: The seamless integration with Salesforce enabled SBC to synchronize data effortlessly, ensuring that students’ data was stored securely and made accessible whenever needed. 

Results 

By implementing 123FormBuilder, Summer Boarding Courses successfully streamlined student data. The ability to manage a high volume of student data through efficient online forms has significantly reduced administrative burdens and improved response times. 

• Increased Efficiency: With automated processes and customizable forms, SBC has decreased the time spent on manual data entry and management. 

• Enhanced User Experience: Students and parents benefit from intuitive forms and instant feedback, increasing satisfaction rates. 

• Scalability: As SBC continues to expand its offerings, 123FormBuilder provides a scalable solution that keeps pace with its growth and evolving needs. 

Using 123FormBuilder has significantly improved how we handle student data. The process is now far more efficient, organized, and secure. It’s reduced our administrative workload and allowed us to focus more on delivering a great experience for our students.

— Kyle Rogan, Head of Marketing, Summer Boarding Courses 

Conclusion 

Summer Boarding Courses’ use of 123FormBuilder exemplifies how innovative solutions can address complex challenges in data management within the educational sector. By streamlining the registration and application processes, SBC can focus more on delivering extraordinary experiences to its students, further solidifying its position as a leader in the summer education market. 

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