Guides 3 m August 07, 2025

How to Connect 123FormBuilder to Asana Using Zapier (Step-by-Step)

Why Workflow Automation Is No Longer Optional (2025)

In 2025, a staggering $1.9 trillion is lost in U.S. productivity due to disengaged and disconnected employees, according to Gallup data. Teams are juggling multiple tools, causing delays, communication breakdowns, and missed opportunities.This challenge is especially evident in project management, where manual data transfers between form submissions and platforms like Asana slow everything down.

That’s where integrations like 123FormBuilder + Asana via Zapier come in. With automation on the rise, connecting your online forms directly to project boards is no longer a “nice-to-have”—it’s a competitive necessity.

This guide explains how to integrate 123FormBuilder with Asana using Zapier—so you can eliminate repetitive tasks, reduce risk, and automate task creation with confidence.

How to Set Up 123FormBuilder + Asana via Zapier

What Does Zapier Do Between 123FormBuilder and Asana?

Zapier acts as a middleware automation tool that connects over 6,000 apps. For this setup, it allows:

New form submissions to trigger tasks in Asana
Data from forms to be mapped directly into task fields
Custom logic (e.g., if/then conditions) to assign tasks, set due dates, and more

No coding needed.

Step-by-Step: Connecting 123FormBuilder to Asana via Zapier

Step 1: Prepare Your Tools

Sign in to your 123FormBuilder account and Asana account
Create a free or paid Zapier account

Step 2: Build Your Form in 123FormBuilder

Use the drag-and-drop form builder to create your form
Include fields relevant to your task (e.g., “Due Date,” “Assigned To,” “Priority”)

Step 3: Create a New Zap in Zapier

Trigger: Select 123FormBuilder as the trigger app
Event: Choose New Form Submission
Connect your 123FormBuilder account
Configure: Choose the specific form you want to integrate from your 123FormBuilder account
Test the trigger: First, make a test submission on your form in 123FormBuilder. Then click Test Trigger in Zapier to ensure it pulls in the correct data from your form fields.

Add 123FormBuilder as the Trigger app and New Submission as the Trigger event

Choose the specific form you want to integrate from your 123FormBuilder account

Submit a test entry in your 123FormBuilder form, then use Zapier’s “Test Trigger” to confirm that all form data is correctly captured and ready for task automation.

Step 4: Set Asana as the Action App

Action: Choose Create Task
Map form fields to Asana task fields (e.g., Name, Description, Due Date)
Select the right Asana workspace, project, and section

Step 5: Test Your Zap & Turn It On

Run a test to make sure tasks are created correctly
Enable the Zap and monitor your Asana board for new tasks

Test the Integration — Run a test to make sure tasks are created correctly & publish the zap

Asana project board displaying a new task created via Zapier automation, showing mapped form data including title, due date, and section placement. — The task is automatically created in Asana with form data mapped to the title, description, due date, and custom fields, no manual input needed.

Common Use Cases for 123FB + Asana Integration

Marketing intake forms → Asana campaign tasks
Support request forms → Ticketing boards
Sales lead forms → Follow-up task assignments

This setup ensures zero data loss, no manual handoffs, and better project visibility.

What Makes This Setup Ideal in 2025?

Remote and hybrid teams need faster coordination
Compliance-heavy industries (healthcare, finance) demand audit-ready workflows
AI-assisted task routing in Asana works better with structured form inputs

By automating the task creation pipeline, you’re cutting down human error and freeing up your team for strategic work.

123FormBuilder Solution: Why It’s the Ideal Partner for Asana Automation

123FormBuilder offers more than just drag-and-drop forms—it’s a compliance-ready data collection and automation platform.

Here’s why it’s the best choice for Asana integration via Zapier:

Enterprise-grade security: HIPAA, GDPR, ISO 27001 certified
No-code, fully customizable forms with advanced conditional logic
Two-way Salesforce integration to sync with your broader tech stack
Role-based access control and team collaboration features
Multi-language support for global teams
Zapier-ready with 1,900+ integration templates

Plus, you can create forms that accept multiple payment gateways (Stripe, PayPal, Square) and push that data directly into Asana or other connected tools.

Build Smarter Workflows with the Tools You Already Use

Disconnected systems and manual workflows are a major blocker for business growth. Integrating your form builder with your project management tool is an immediate win.

With Zapier’s easy automation, you can connect 123FormBuilder and Asana in just a few clicks. You’ll gain:

And because 123FormBuilder is built with compliance and flexibility in mind, you don’t just automate—you automate responsibly.

In 2025, that’s what sets successful teams apart.