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How to Create an Online Application Form?

So, you want to make an online application form

Making an application form online is almost the same as creating one on paper. You still have to start with the information you need to gather and ask the right questions. Don’t ask for more info than needed, otherwise people might skip your services or whatever you are offering. Keep it simple.

To create an online application form, you will need some programming knowledge. Because let’s face it, everything that is online is run by code. You can upload a PDF or Word document of your application form on your website or private network, but that’s not what you are looking for, now is it?

Your standard form starts with the structure in the HTML language, followed by styling with CSS, JQuery or Ajax for validating fields and the PHP to process the information from one end to another. But you know what? You can forget all about learning code or hiring a developer. Because, as there is a solution for every problem, so is one for building an online application form without coding.

Creating an online application form without coding

It all starts with creating an account on our form builder – 123FormBuilder – and following the steps below:

create 123FormBuilder account

1. Click on New Form and select the blank option.

123FormBuilder templates

2. Use the panel on the left to drag and drop the fields that you need on the form. You have full control over the labels and the input types. You can edit pre-defined fields such as Name, Email or Phone.

how to create an online application form with the 123FormBuilder editor

3. Once you are done with building your questions and structuring your form layout, customize its design by going to EditTheme. Here you can play with your application form in terms of colors and other design aspects. I’m not going to run you through all the options, so feel free to explore it.


Pro Tip: Explore our Form Designer page to learn more about the customization options you can use on your application form.

customizing your online application form with 123FormBuilder

4. After you are done, set up email messages in the Notifications section. Here you can set up the email notifications that you receive, as well as the success message that goes to the person who filled in your application form.

online application form with email functionality

5. Leverage your engagement efforts with a compelling Thank You messages. Need inspiration for a thank you? Here’s an article that will help you find the best thank you message for your form.

123FormBuilder form success page editor

Explore the Thank You pages you should have

6. Last but not least, go to Publish to select the publishing method. I would recommend using the JavaScript method since it will automatically update your application form on your web page, whenever you make adjustments in your 123FormBuilder account.

how to create and publish an online application form with 123FormBuilder


You will receive all applications in your inbox, but you can always check your application form’s database on 123FormBuilder, under the Submissions section. And you can create statistics in Reports after certain keywords. Now that’s helpful!

How to create an online form – best practices

Here are some tips and tricks that will make your application form awesome:

  • Be brief. Structure your questions as concisely as possible. Instead of “Please be so kind as to provide us with your email address”, go with “Your email address” or “Email address”.
  • Use field validations. This will save a lot of headaches, believe me. Imagine if you do not validate the Email field and you receive phone numbers instead of actual email addresses. With 123 Form Buider, you can use custom field validations, depending on what you need.
  • Put a personalized call-to-action button on the form. The word Submit is old school and doesn’t sound friendly. Apply is better suited, or Send (as in “sending your application”).

Surely there are other things that you can use and experiment with. I will see to it to come back with more valuable information if needed.

We also provide a large amount of application form templates that are already pre-built and ready to go in your 123FormBuilder account. Not to mention the tools to improve your data management efforts. Just head on over there and find the one best suited for your needs.

Final thoughts

In conclusion, follow the steps above and you will create your online application form within minutes, with minimum effort and no coding.

I hope this article was useful for you.

Please comment below if there’s anything else you would want to know about building your application form online with 123FormBuilder.

Cheers! 🙂

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