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How to Make Your Google Form Public

Google Forms is a fantastic tool for creating surveys, quizzes, and collecting data. But what if you want to gather information from a wider audience, beyond just colleagues or classmates?  Making your form public allows anyone with an internet connection to access and submit responses, opening doors to valuable insights and broader participation.

Here’s a step-by-step guide on transforming your Google Form from private to public:

Step 1: Access Your Google Form

  • Log in to your Google account and navigate to Google Drive:
  • Locate the specific Google Form you want to make public.

Step 2: Prepare Your Form for Public Viewing

Before opening your form to the world, ensure it’s polished and ready to receive responses. Here are some key considerations:

  • Clear and Concise Questions: Craft questions that are easy to understand and answer.
  • Question Types: Choose appropriate question types (multiple choice, short answer, etc.) based on the information you’re seeking.
  • Error Checking: Double-check your form for typos or grammatical errors that might affect user experience.

Step 3: Make your form accessible to everybody

By default, only individuals and trusted organizations of your company can access the form if you use a business email.

  • In order to make the form available to anyone with the link, select the Settings tab to see the Responses menu.
  • Disable the “Restrict to users in XXXX and its trusted organisations” option

Step 4: Share the form 

To share the form, click the “Send” button located in the top right corner and select one of the three options.

  • Email: You can use this method to send an email invitation to complete the form. It is possible to add a message, a subject line, and embed the form directly into the email.
  • Link: Google Forms will create a unique link for your form if you would rather share it via a link. By employing this method, you can make your form accessible to users without a Gmail account and guarantee that everyone who has the link can complete it on any computer or mobile device.
  • Embed HTML: You can directly embed your form on a web page by copying an HTML code and using the embed option. As a result, users can complete the form without ever leaving the website.

Why 123FormBuilder is a Great Alternative to Google Forms

While Google Forms provides basic graphic customization options, they often fall short on various platforms or devices. The embedded forms may look inconsistent, affecting their visual appeal and user experience.

123FormBuilder, on the other hand, offers a variety of pre-designed themes to match your brand and provides in-depth customization options. You can adjust fonts, colors, backgrounds, button styles, and layout to create the perfect form for your needs.

The Upload File field is not available for public Google Forms. The main purpose of public Google Forms is to gather structured data, including multiple-choice or text-based answers. Efficient and effective information gathering is the main goal. Adding file uploads could make data collection more difficult and undermine the main goal of the form. While using the 123FormBuilder your clients’ files and content can be effortlessly collected through the forms. 

123FormBuilder offers some advantages over Google Forms when it comes to publishing methods, especially for users who need more control or advanced features:

  • Conditional publishing: You can control when a form is published based on specific criteria. For example, you can set a date and time for the form to go live or make it dependent on reaching a certain quota of responses.
  • Password protection: Add an extra layer of security by requiring a password to access your published form. This can be useful for forms containing sensitive information.
  • Thank you pages: Design customized thank you pages that users see after completing the form. You can use this space to display additional information or a call to action.

Overall, 123FormBuilder offers enhanced customization, functionality, and control, making it a superior choice for sophisticated form-building needs.

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