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How to upload files using Google Forms

Google forms it’s user-friendly and widely used, but enabling file uploads requires specific settings. Whether you’re collecting assignments, images, or other files, incorporating file uploads into your Google Forms can streamline your data collection process. This guide will walk you through the steps needed to add a file upload field to your Google Form, ensuring you can efficiently gather the necessary documents and files from respondents.

Steps to incorporate file uploads into your Google Forms

1. Add a File Upload Field to Your Google Form

To include a file upload question in your form, you will need to:

  • Open your Google Form.
  • Choose the panel where you want to add the file upload question.
  • Add the Question:
  • Click the “+” button to add a new question.
  • From the dropdown menu, select File upload.
image showing how to upload files in a google form
  • Customize settings such as allowed file types, maximum number of files, and maximum file size.

2. Ensure respondents have Google Accounts or Use External Software

  • Google Accounts: By default, Google Forms only allows file uploads from respondents with Google accounts.
  • External Software: If you need to receive files from anyone (regardless of Google account status), consider using third-party file request software that integrates with Google Drive. While this software isn’t free, it offers additional features like dynamic file organization and automated reminders.

3. Connect Your Google Form to Individual Google Drive

  • Individual Drive: To enable file uploads, your Google Form must be connected to an individual Google Drive (not a shared drive).
  • Shared Drives: Unfortunately, shared drives don’t support file upload questions. If the option is grayed out, it’s likely due to security restrictions.

Remember to explore additional features and customize your form based on your specific needs.

4. Disable Data Loss Prevention (DLP)

If your administrator has enabled DLP, it may cause the file upload option to appear grayed out. To request files using Google Forms, ensure that DLP is turned off. If your administrator is hesitant to do so, explore alternative file request options.

5. Configure Google Form Settings

Customize your Google Form by adjusting settings. You can create a quiz, manage response collection, and modify how the form and responses are presented.

6. Share Your Google Form

Share the form with clients by emailing them a link or providing a direct link. Google allows you to shorten the link, although customization is not available.

How to Use 123FormBuilder for File Uploads

While Google Forms is good for collecting files, 123FormBuilder offers advanced functionalities. With over 100 customizable file upload form templates, you can meet your specific needs or create a new form from scratch. Enhance your data collection with 123FormBuilder’s versatile features.

Users can easily upload documents, images, and videos using the File Upload field in 123FormBuilder forms. You can set restrictions on the field, specify allowed file types, and enable folder uploads or multiple file uploads. Files can be sent directly to Dropbox or Google Drive through native form integrations.

image showing file upload fields in 123FormBuilder

Each subscription tier of 123FormBuilder includes a designated amount of storage space. However, you can manage the files in your 123FormBuilder account where you can organize or clear stored files.

Adding a file upload option to Google Forms can significantly improve data collection for tasks like job applications and document collection.

While Google Forms supports this feature, 123FormBuilder offers more customization, including a variety of file upload templates and custom form creation. It integrates file uploads smoothly, letting users define file types and storage options, and prioritizes data security, ensuring that all uploads are securely handled.

Try 123FormBuilder for Free
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