How Midwest Nursing & Vascular Services Uses 123FormBuilder for HIPAA Compliance
Midwest Nursing & Vascular Services, LLC (MNVS) provides top-quality vascular care and staffing support for healthcare facilities, earning a strong reputation for professionalism and a focus on patient outcomes. As a rapidly growing agency that places nurses at hospitals for a variety of procedures and provides staffing solutions, MNVS manages a significant volume of sensitive medical information—averaging over 800 form submissions each month. Ensuring HIPAA compliance in every digital workflow is essential to their operations.
Streamlining Secure Data Collection
MNVS relies on 123FormBuilder Enterprise to collect and manage Protected Health Information (PHI) through HIPAA-compliant online forms. These forms are used for a range of critical purposes, including:
- Collecting detailed information on medical procedures performed by their staff at partner hospitals
- Managing timesheets and shift documentation for nursing placements
- Facilitating pre-employment screening and credentialing for new hires
By moving these processes online, MNVS cuts down on paperwork, speeds up data handling, and keeps sensitive information safe and secure at every step.
Key Features Supporting HIPAA Compliance
- HIPAA-Compliant Forms: All forms built and deployed by MNVS through 123FormBuilder are fully HIPAA compliant, ensuring the confidentiality, integrity, and availability of PHI collected from both patients and staff.
- Advanced Security: Data is encrypted both in transit and at rest using 256-bit SSL, and is hosted on secure AWS infrastructure with strict access controls and daily backups.
- Role-Based Access: Only authorized personnel can access or manage PHI, thanks to customizable user roles and permissions. This minimizes risk and ensures compliance with the principle of least privilege.
- Automated Workflows: 123FormBuilder’s automation features allow MNVS to streamline workflows, such as automating notifications, approvals, and data sharing with healthcare partners, while maintaining full compliance.
- Business Associate Agreement (BAA): MNVS has a BAA in place with 123FormBuilder, providing legal assurance that all PHI handled via the platform is protected according to HIPAA standards.
- Audit Trails and Monitoring: Every access and modification of sensitive data is logged, supporting transparency and accountability in compliance audits.
Enhancing Efficiency and Patient Outcomes
With 123FormBuilder, MNVS can easily roll out new forms as their services grow—whether it’s for a vascular procedure or a new hospital partnership. Thanks to the drag-and-drop builder and customizable templates, every form is quick to set up and tailored to each clinic’s needs.
They’ve also replaced paper timesheets with digital forms. Now, nurses can log hours, submit incident reports, and share performance feedback right from the hospital.
Key Results
- 3x faster processing of new hire documentation
- 60% reduction in administrative time spent on timesheet management
- Real-time data access for hospital partners, improving care coordination
- Automated workflows eliminated manual routing of sensitive documents
A Trusted Foundation for Growth
As MNVS continues to expand its reach and service offerings, 123FormBuilder Enterprise provides a scalable, secure, and compliant digital infrastructure.
123FormBuilder’s HIPAA-compliant platform allows us to focus on delivering excellent care and staffing solutions, knowing our data collection and management processes are secure and efficient.
Kevin Hand, Chief Operating Officer
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By using 123FormBuilder Enterprise in its daily operations, MNVS shows a clear commitment to data security, compliance, and running things efficiently.
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