How to Create Trello Cards from 123FormBuilder Forms
Why Connect 123FormBuilder to Trello?
Trello is an intuitive tool for managing tasks and projects, helping teams stay organized through boards, lists, and cards. But if you’re using online forms to collect task requests or assignments, manually copying that data into Trello can be time-consuming and error prone.
In this guide, we’ll walk you through how to create Trello cards automatically using your 123FormBuilder form responses with the help of Zapier.
👉 Example: We’ll use this Project Task Assignment form as a sample to demonstrate how to turn form submissions into actionable Trello tasks.
Step-by-Step Guide to Set Up Trello Card Automation with 123FormBuilder
1. Prepare Your 123FormBuilder Form
Create your form using 123FormBuilder’s easy drag-and-drop interface. Customize the form fields based on the information you want to collect, such as task title, description, due dates, task attachments, and assignee details.
2. Use Zapier to Connect 123FormBuilder and Trello
Since 123FormBuilder doesn’t have a direct Trello integration, you use Zapier – a no-code automation tool that links apps together.
- Select the Use Zapier tab within the integrations.
- Search for the Zap template “Create Trello cards from new 123FormBuilder submissions.”
- Click Use this Zap to start setting it up.
3. Log Into Your Accounts
Zapier will ask you to authenticate:
- Your 123FormBuilder account (for form data)
- Your Trello account (to create the cards)
Follow the prompts to authorize both services.
4. Set the Trigger (123FormBuilder)
- Choose the form you want to use (e.g., the Task Assignment form).
- Make sure it has at least one submission to use as a test.
5. Configure the Action (Trello)
In the Trello step:
- Select Create Card as the action.
- Choose the Trello board and list where the card should go.
- Map your form fields to Trello card components:
- Card Title → Task Name
- Description → Task Details
- Due Date → Optional field
- Assignee or Labels → If your workflow requires them
6. Test and Launch the Automation
- Submit a test response through your form.
- Check if the Trello card is created correctly.
- If everything looks good, turn on the Zap and go live.
Benefits of Automating Trello Cards from 123FormBuilder
- Saves time by eliminating manual entry of form data into Trello.
- Reduces errors by automatically transferring submission data.
- Improves team collaboration with instant task visibility.
- Keeps projects on track as cards are created with all key details.
Extra Tips for Using 123FormBuilder and Trello Together
🧩 Use form variables creatively in Trello card titles and descriptions to make each card easy to identify.
🔔 Set up Trello notifications for due dates and task updates so your team never misses a deadline.
⚡ Combine automations with tools like email alerts, Slack messages, or CRM updates for a fully connected workflow.
📎 Send file attachments directly from your 123FormBuilder forms to Trello cards; perfect for adding briefs, images, or supporting documents.
If you’re managing projects through Trello and collecting task inputs via forms, integrating 123FormBuilder through Zapier is a game-changer. It transforms static submissions into dynamic tasks; automatically and instantly.
