View, filter, and sort form submissions

Submissions are listed in a table, one per row and with form fields as columns.

To select a form submission entry, simply click on one. Use the first checkbox on the left side of the table header to select or deselect all submissions.

Once a submission/entry is selected, two buttons will appear on the top left side of the table: Delete and Resend. Press the first button to delete the selected submissions or the second one to resent them at the same time. The submission entry will be emailed to the form’s recipients.

Hover over an entry submission and click it to open the submission lightbox that shows the content separately and from where you can resend, print, save as PDF (Plain PDF or Form Layout PDF), edit or delete that specific submission.

Open submission

To sort submissions by date, reference ID, country, or IP, click on Advanced Search. You can sort submissions by keyword using the box at the top of the table. Type in the word you’re looking for, choose the form field where the search should be made and press Enter on your keyboard. Only the submissions containing that word will then be listed in the table. The filtered entries can be exported to CSV/Excel.

Sort submissions

On the bottom part of the table, you can also set the submissions table to display 10, 20, 50, 100, or 150 entries per page.

Items per page


  1. Hi There,

    I am building our community website. I am using this app to achieve following two goals
    1.) Event RSVP &
    2.) Community contact directory – through this feature community member can enter their name, contact no. & address, which will be stored in form submission table but i am having difficulties providing data back to the community users means how can community member can search/view other community members current contact no., address etc. Also, how can community member can change there address or contact no. in case of any changes.

    Looking forward to here from you.

    Keyur Patel

    1. Hi Patel!

      I’m afraid Submissions are private and only you can view them unless you decide to publish the information somewhere.

      A person who created a submission on your forms can change the information they entered if the option found in Form Settings –> Advanced, “Allow respondents to edit delivered submissions”, is checked.

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Frequently Asked Questions

Here is a list of the most frequently asked questions. For more FAQs, please browse through the  FAQs page.

Is this service free?
Yes, we offer a free form builder service. Just sign up to the Basic plan and you are all set. This plan is forever free, but you are limited with a few features only, such as 5 forms per account, 100 submissions per month and you have to keep the backlink to 123FormBuilder on your forms. Check out our features matrix for more information.
How many forms can I create?
It depends on the service plan you are on. Higher service plans enable more features, including more web forms for your account. If you need more forms, go to the My Account section of your account and click the upgrade button. To create an unlimited number of forms, either upgrade to the Platinum service plan or higher. Consult our features matrix for more information.
How can I publish my forms?
You can publish your forms in many ways, by using their direct URL or HTML link, embedding them with a JavaScript code, Inline HTML or iFrame, using the Facebook app or the WordPress plugin, using popups, the Blogger code snippet and many more. Once you have created and customized your form, go to the Publish section to complete your work. Read more in our documentation.
How do I change my form design?
You can change the design of your form for more information. in the Themes section, which is located in your form settings. We offer a set of more than 30 predefined form themes for your forms, but you can also create your own from scratch. You can customize the submit button, the logo and more. To apply your own stylesheets, all forms come with a custom CSS editor.

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