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How to make your forms GDPR compliant

As you all know, the GDPR laws apply to all organizations that process the personal data of EU citizens, even when not operating in the EU territory. Since most forms are designed to collect personal information, you need to make the forms compliant. This is a mandatory requirement for any company that has access to personal data.

Personal information such as names, phone numbers, addresses, location, is protected by the GDPR laws.

Best practices

  • Allow users to correct and/or update their own data. Enable the edit submission feature.
  • Send a copy of the completed form to the sender.
  • Upon request, form users should be able to contact you whenever they want. Include your contact details on the form. Read more about the “right to be forgotten” law.
  • Use multiple-choice fields to receive their consent.
  • Explain why you need their personal data.
  • Add terms of service fields where you list your Privacy Policy and other details. Do not use the “Checked by default” option. The checkbox needs to be ticked by the user.
  • Enable the Reference ID to better track your user’s submissions.

After you publish/share your form, any new changes to your GDPR form fields will cancel the consent.

Examples

Explain why you need their personal data

  • This form collects your name and email address to keep track of [your activity].
  • This form collects your email address so that we can add you to our newsletter list.
  • The collected information is used for advertising purposes.
  • The collected data will be used for research/ to plan an event /to communicate with you.

Create a Privacy Policy

  • I consent to allow my data to be used for [… ]
  • I consent to receive newsletters about [… ]
  • I agree to allow [company] to store and process my personal data.

Our platform is GDPR-compliant. However, if you prefer all your data to be hosted in the EU, please signup and use our EU site.

To be mentioned that forms can not be transferred from our main platform to our EU platform. These are two separate databases.

Read more about the 123 Form Builder GDPR Compliance here.

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Frequently Asked Questions

Here is a list of the most frequently asked questions. For more FAQs, please browse through the FAQs page.

Is this service free?
Yes, we offer a free form builder service. Just sign up to the Basic plan and you are all set. This plan is forever free, but you are limited with a few features only, such as 5 forms per account, 100 submissions per month and you have to keep the backlink to 123FormBuilder on your forms. Check out our features matrix for more information.
How many forms can I create?
It depends on the service plan you are on. Higher service plans enable more features, including more web forms for your account. If you need more forms, go to the My Account section of your account and click the upgrade button. To create an unlimited number of forms, either upgrade to the Platinum service plan or higher. Consult our features matrix for more information.
How can I publish my forms?
You can publish your forms in many ways, by using their direct URL or HTML link, embedding them with a JavaScript code, Inline HTML or iFrame, using the Facebook app or the WordPress plugin, using popups, the Blogger code snippet and many more. Once you have created and customized your form, go to the Publish section to complete your work. Read more in our documentation.
How do I change my form design?
You can change the design of your form in the Themes section, which is located in your form settings. We offer a set of more than 30 predefined form themes for your forms, but you can also create your own from scratch. You can customize the submit button, the logo and more. To apply your own stylesheets, all forms come with a custom CSS editor.

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