Generic selectors
Exact matches only
Search in title
Search in content

Form Grouping

What you can do in My Forms section is to create folders, in order to manage forms more easily and quickly.

In the beginning, all web forms will be included in the My Forms group. Click the New folder button to create a new group of forms. Type in its name and press Save.

New folder

The two major advantages of using form groups are that you can set a recipient email address for all forms in a group with one click and that you can change the form theme for all forms at once.

To access these options, click on the folder you are interested in changing the settings and near the name of the folder, there is a dropdown with four options: Settings, Rename, Move folder, Delete.

When clicking on Settings, a pop-up will be displayed, where you can set an email as recipient for all the forms in the folder and set a theme for all the forms in the folder.

Folder Settings

If you want to change the folder of a form, click on the dotted menu and select Change folder.

Change folder

The form grouping feature goes hand in hand with our users feature. From your Users panel, you can add an entire group of forms to a user’s subaccount. Select a group, click Grant Access, and all the forms in that group will be listed in your user’s subaccount. Assign permissions normally to forms.

Set permissions


  1. Can you run one report on multiple forms if they are in the same group? I need to compile all submissions from multiple different forms into one spreadsheet. All of the forms have the exact same fields. How would I do this?

    1. Hi Anne, I am afraid that this is not possible. Reports are generated based on the form’s submissions and can not be grouped into one report. I suggest exporting each form’s submissions into excel and group them in a new spreadsheet. Have a great day!

Leave a Reply

Your email address will not be published. Required fields are marked *

Frequently Asked Questions

Here is a list of the most frequently asked questions. For more FAQs, please browse through the  FAQs page.

Is this service free?
Yes, we offer a free form builder service. Just sign up to the Basic plan and you are all set. This plan is forever free, but you are limited with a few features only, such as 5 forms per account, 100 submissions per month and you have to keep the backlink to 123FormBuilder on your forms. Check out our features matrix for more information.
How many forms can I create?
It depends on the service plan you are on. Higher service plans enable more features, including more web forms for your account. If you need more forms, go to the My Account section of your account and click the upgrade button. To create an unlimited number of forms, either upgrade to the Platinum service plan or higher. Consult our features matrix for more information.
How can I publish my forms?
You can publish your forms in many ways, by using their direct URL or HTML link, embedding them with a JavaScript code, Inline HTML or iFrame, using the Facebook app or the WordPress plugin, using popups, the Blogger code snippet and many more. Once you have created and customized your form, go to the Publish section to complete your work. Read more in our documentation.
How do I change my form design?
You can change the design of your form for more information. in the Themes section, which is located in your form settings. We offer a set of more than 30 predefined form themes for your forms, but you can also create your own from scratch. You can customize the submit button, the logo and more. To apply your own stylesheets, all forms come with a custom CSS editor.

Can't find what you're looking for?