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Set an expiration date and time for a form

Setting an expiration date and time for a form can be useful on many occasions. Not all forms are meant to receive submissions all the time. For example, if you are planning an event, sometimes you need your registration form to restrict the number of registrations.  Maybe you have a deadline or limited seats.

For both situations, you have available two options available:

  1. To change the form’s status
  2. To specify the total number of submissions received

Form accessibility


Once you change the form’s status, instead of the form fields this warning image and message will be displayed:

disable form

Both can be customized. To change the text you need to add a translation. The image can be replaced by applying this custom CSS code on your form.

To change the form’s status go to My Forms. Hover with your mouse cursor over your form and click the Show more icon (illustrated with three vertical dots). From the dropdown list choose Deactivate.

Form Options

Choose the option that best suits your needs. Active between is useful with registrations or contests, where you want to make sure that no overdue submissions are made.

Form Options

Limit submissions


In order to limit the total number of submissions go to your form’s Settings – Security section. Look for the Anti Spam Protection section. Tick the checkbox next to Limit the total number of submissions.

Specify the maximum number of entries allowed and duration.

limit submissions

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Frequently Asked Questions

Here is a list of the most frequently asked questions. For more FAQs, please browse through the  FAQs page.

Is this service free?
Yes, we offer a free form builder service. Just sign up to the Basic plan and you are all set. This plan is forever free, but you are limited with a few features only, such as 5 forms per account, 100 submissions per month and you have to keep the backlink to 123FormBuilder on your forms. Check out our features matrix for more information.
How many forms can I create?
It depends on the service plan you are on. Higher service plans enable more features, including more web forms for your account. If you need more forms, go to the My Account section of your account and click the upgrade button. To create an unlimited number of forms, either upgrade to the Platinum service plan or higher. Consult our features matrix for more information.
How can I publish my forms?
You can publish your forms in many ways, by using their direct URL or HTML link, embedding them with a JavaScript code, Inline HTML or iFrame, using the Facebook app or the WordPress plugin, using popups, the Blogger code snippet and many more. Once you have created and customized your form, go to the Publish section to complete your work. Read more in our documentation.
How do I change my form design?
You can change the design of your form in the Themes section, which is located in your form settings. We offer a set of more than 30 predefined form themes for your forms, but you can also create your own from scratch. You can customize the submit button, the logo and more. To apply your own stylesheets, all forms come with a custom CSS editor.

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