Knowledge Base

Go to Publish and select Link. You can copy the generated link, share it with users via social media posts or email to start collecting submissions.

Link 123FormBuilder

The form link has the following format: https://form.123formbuilder.com/123123/FormTitle

What you can customize:

  • Add your own domain to replace 123.formbuilder.com – this can be done by clicking on Personalize link. If you have a verified custom domain, it will appear in the below dropdown so you could apply it to your form.
Custom domain 123FormBuilder
  • Change the form’s title in the Form Editor or My Forms section.

You can also remove the form title to have a shorter link: https://form.123formbuilder.com/123123/

123123 is the unique ID of your form. This is needed to identify and open the form, therefore it cannot be removed.

Yes. When you click on Publish in the Reports section, a lightbox shows up, from where you can get the link to the public report. This report can only be available to certain people, those with whom you share a password. Click on Require password, type and re-type the password, then save it and you’re done.

how to password protect my form report

You can insert a table containing form submissions in your report by clicking on Add WidgetData Table in the Results Reports section within the form builder.

Data Table Widget

If you want to share your report, you’ll need to make the data table public. Otherwise, the people you share the report with will not be able to view its content.

If you don’t want your form and survey reports to be available to others anymore, you just have to press the Publish button with your form builder account, select No, and Save.

publish form report

If you want form reports to be available to the public, go to your Reports section within your form builder account, click on Publish, then select Yes. The platform will generate a webpage with your submission results. You can share its URL with all interested parties.

Publish report

Published reports are automatically updated to your audience. You can opt to password protect the link.

If you want to make the content of a Data Table Report visible for others, you’ll need to enable it in the Publish lightbox from the Reports section. If you do not enable the report, the content will be blank. Here’s how you enable it:

1. Go to your Data Table report and select Publish.

2. Make the report public by ticking the Yes option.

3. In the expanded area select the Make Data Table public option and don’t forget to press Save.

Enable data table

From now on, anyone with the link to the report can see the content of your Data Table.

Reports filters allow you to view only the information that is of interest to you at a certain moment. In the form builder, click Edit Report Reports Filters Add Filter to establish the criteria based on which answers will be or not included in your custom report.

Filter Reports
To remove a filter, tick its checkbox and click Delete selected.

Besides custom criteria, you can filter reports by:

Each widget has a configuration panel that allows you to customize everything – from what field will be described in that widget to the widget height, width, border, title, label positioning, or text alignment. The four available widgets in our form builder also have specific customization options.

Edit Widget

Chart

This widget generates a chart for one of the form fields. It can be a pie chart, vertical bars, horizontal bars or line (Chart Type option). Select the field that will be described by this chart in the Controls dropdown list.

Data Table

This widget inserts a table with the form submissions received.

Number

The number widget can display the submission count for your form (DataForm Stats, Select Field TypeSubmissions) or information from a Number field in your form (DataField, Select Numeric Field → your preferred field). In the latter case, you can choose to display the total count, the minimum, maximum, avarage or several other possibilities. This widget allows for selecting the text and background colors.

Text

Using the text widget, you can insert text or other elements. Click on Edit HTML Block and insert the content.

You can adjust widget positioning the same way you do with form fields in the Form Editor: drag & drop them in the main view. To delete or duplicate a widget, click on it and use the two controls in the top-right corner.

To start creating a custom report, go to the form’s Results → Reports section within the form builder and click on the + New Report button on the left side of the page.

Create Report

You can either start from scratch or duplicate the default report. Select one of the tabs New Report or Duplicate Report and name your report. Click Ok. Creating a new report means that you’ll be adding, one by one, the form fields that you want to show in your report, with your preferred chart type.

The image below shows a new report page. Similarly to the Add/Edit Field panel in your Form Editor, the panel on the left side of this page allows you to Add Widgets or Edit Widgets. Read more about widgets.

New Report

The menu in the top bar of the Reports section allows you to edit, delete or set your report as default.

Reports Menu

Reports are updated automatically to your audience, but you still have to use the Update Report link on the bottom right side of the Reports section for your private statistics.

You can create a quiz-type form with the online quiz maker and receive the percentage of correct answers at every survey submission.

Quiz options are available for the following fields:

  • Single choice
  • Multiple choice
  • Dropdown
  • Likert scale

Once you have added one of the above fields, in the right side panel you will find the Options section.

Quiz optiona

Click on Quiz options and a lightbox will open where you can select the choice you consider to be correct and also assign points for each choice. In the bottom right corner, you will see the Form total points so you know the total points that have been assigned to the form.

Set correct option & points

If you assign points to choices and then enable Partial answers options from Advanced → Quiz, you’ll receive the percentage of all correct answers from a submission in your email notification:

  • with deduction → an incorrect answer option within a checkbox cancels out a correctly chosen answer option
  • without deduction → an incorrect answer option within a checkbox does not cancel out a correctly chosen answer option; the respondent simply does not receive points for the incorrect answer option.

Enable partial answers

The storage space available for the files uploaded in your form builder account by form users depends on the subscription used.

You can collect files through your forms only starting from the Gold plan. Here you have 1 GB of upload storage space available. With the Platinum plan, you can store files up to 10 GB. The Diamond plan provides 100 GB of storage space, and with the Enterprise plans, you can store files up to 100+ GB.

Visit our Features list for more details about our subscriptions.

Here’s how you export all of your form entries to CSV from our form builder.

From the Form Editor, select the Results button and navigate to Submissions tab.

Submissions

Click on Export to CSV (top right corner) to download the CSV file containing all form submissions. If you need to export your submissions to Excel, check this article.

Export CSV

In the lightbox that opens type in your email address. By default, the email address associated with your 123FormBuilder account will receive the download. Click on Download CSV and you’ll receive a download link with the CSV file in your inbox.

Make sure that you are logged in the same browser with your email account. Otherwise, you will not be able to access the download link and receive the .csv file containing your form submissions.

Export to CSV 123FormBuilder

You can also choose to download the Submissions file directly in browser. Once you’ve clicked Download CSV, an informative banner will be shown at the top of the page that your download will begin shortly.

Important note: if you choose to download the Submissions file directly in browser, please do not leave the Submissions section. Otherwise, your download will be interrupted.

Export to CSV in browser 123FormBuilder

When using Export to Excel option, maximum 10,000 submissions will be available in the exported file. If you need to export more than 10,000 submissions, we strongly recommend using CSV option and then formatting the file as needed.

To see all of your submissions, go to My Forms within the form builder, click on the dotted menu, and then on the Results button or on the number of submissions displayed next to each form.

Results section

If you have accessed one of your forms, use the Results button.

Resulta

Use the navigation arrows at the table bottom to go through all form submissions.

Navigation

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Frequently Asked Questions

Here is a list of the most frequently asked questions. For more FAQs, please browse through the  FAQs page.

Is this service free?
Yes, we offer a free form builder service. Just sign up to the Basic plan and you are all set. This plan is forever free, but you are limited with a few features only, such as 5 forms per account, 100 submissions per month and you have to keep the backlink to 123FormBuilder on your forms. Check out our features matrix for more information.
How many forms can I create?
It depends on the service plan you are on. Higher service plans enable more features, including more web forms for your account. If you need more forms, go to the My Account section of your account and click the upgrade button. To create an unlimited number of forms, either upgrade to the Platinum service plan or higher. Consult our features matrix for more information.
How can I publish my forms?
You can publish your forms in many ways, by using their direct URL or HTML link, embedding them with a JavaScript code, Inline HTML or iFrame, using the Facebook app or the WordPress plugin, using popups, the Blogger code snippet and many more. Once you have created and customized your form, go to the Publish section to complete your work. Read more in our documentation.
How do I change my form design?
You can change the design of your form for more information. in the Themes section, which is located in your form settings. We offer a set of more than 30 predefined form themes for your forms, but you can also create your own from scratch. You can customize the submit button, the logo and more. To apply your own stylesheets, all forms come with a custom CSS editor.

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