Real-life forms
17 min read

49 HR form templates to Boost Team Productivity

Posted on April 14, 2022

human resources form templatesmask
49 HR form templates to Boost Team Productivity

Employees are the foundation of every successful business, and this is precisely why the Human Resources (HR) department is so important. If you work in HR, you perform a wide variety of duties and are responsible for helping employees feel safe, valued and properly supported.

Use our fully customizable HR form templates to monitor what goes on in your organization, and ensure it all works smoothly and there are no bumps in the road! Everyone will be happier and more productive for it, yourself included.

1. Internship Evaluation Form

internship evaluation form

Who needs this? 

See how your students perform as interns, evaluate an intern at your company, or make it easier for a busy boss to review the interns’ work.

What’s it for? 

Tailor this internship evaluation form to your criteria and post it anywhere, or send it in an email. They can even fill out the evaluation form on a mobile device – at last!

Key Benefits

Get easier access to the information you need, whenever you need it.

2. Employee Resignation Form

employee resignation form

Who needs this? 

It’s never easy to see people leave, but it’s a fact of life – especially when you work in HR. Your employees will, at times, need to resign.

What’s it for? 

Customize this employee resignation form to fit your organization, then embed it on your internal network with just a copy paste effort, or send it by email to employees. 

Key Benefits 

Easily accessible forms that help the HR department stay organized, at all times.

3. Leave Cancellation Form

leave cancellation form

Who needs this?

The HR team needs the proper tools to manage employee information, from onboarding to holiday planning – or, in this case, cancelation.

What’s it for?

This leave cancellation form template can help your Human Resources Department keep track of canceled staff holidays.

Key Benefits

Simply customize the form as you wish, then share it with your employees and ask them to fill it out if they need to cancel a holiday.

4. Previous Employment Verification Form

employment verification form template

Who needs this? 

If you work in Human Resources, you can use this previous employment form to get background checks from your potential employees.

What’s it for? 

You can easily customize this form template in our dashboard and then post it wherever you need it, or email it to potential employees or their contacts. 

Key Benefits

You won’t need any coding skills to do that, just use the simple drag & drop builder.

5. Job Description Form

job description form

Who needs this? 

If you’re responsible for attracting qualified applicants, you can do it with this easily customizable job description template

What’s it for?

You probably know how important it is for potential employees to understand the position they are applying for. Help them do just that with this form.

Key Benefits

The form template is pre-made, but you can expand or customize it with additional fields as needed. 

6. Employee Write Up Form

employee write up form template

Who needs this?

Help managers keep track of whenever an employee has committed an offense in your organization. 

What’s it for?

Fill in or share this form with the relevant manager and include all the required details related to the offense the employee has committed.

Key Benefits

You can customize the form with numerous features. There’s even a save-progress option if you need to come back to it later. 

7. Holiday Request Form

holiday request form

Who needs this? 

If you’re in HR, you can use this form to receive holiday requests from your employees. 

What’s it for?

Keeping holiday request records! Optimize the form template in any way you want by changing the overall look and feel, and share it with your employees. Data is then securely collected and stored on a dedicated database. 

Key Benefits 

Employees will be able to submit holiday requests even from their smartphones, while the HR will have all the requests in one place.

8. Cabin Crew Application Form

cabin crew application form

Who needs this?  

Need to recruit new potential hires and dreading the process? Do it with this cabin crew application form template. 

What’s it for?

It’s easy to set it up: just grab it from our templates section, edit it, and then publish it wherever you need or email it to potential applicants who expressed interest.

Key Benefits 

You won’t need any programming skills to set it up!

9. Incident Notification Form

incident notification form

Who needs this? 

Need to keep track of incidents as they happen? Receive incident notifications – or notify incidents yourself by filling out this incident notification form.

What’s it for?

There’s no need to grapple with code: just drag and drop the questions you need for your incident notification form.

Key Benefits 

You can even set up an email alert for whenever a submission is made.

10. Ship Crew Application Form

ship crew application form

Who needs this? 

Looking to recruit new sailors for your galley? Use this ship crew application form template then.

What’s it for?

Customize it to your needs, and share it online or email it to potential applicants who expressed interest. You’ll find the right people before the tide comes in.

Key Benefits 

Ahoy, matey! By which we mean, no coding needed for a virtually seamless way of collecting all your cabin crew applications in one place to create a flawless hiring process. 

11. Leave Application Form

leave application form

Who needs this? 

Help your HR department optimize its paperwork with the right tools, such as this leave application form that helps you manage time-off requests.

What’s it for?

Customize the leave application form with the fields that you need and type in your own copy within an intuitive drag-and-drop editor and other amazing features.

Key Benefits 

When done, post it somewhere your employees can find it, share it in an email group, or publish it on your company’s private network – and have all applications readily available in one place.

12. Warehouse Employee Evaluation Form

warehouse employee evaluation

Who needs this? 

Conduct regular performance reviews with a warehouse employee evaluation form.

What’s it for?

This ready-made example contains everything you need, but you can also add your own modifications with the easy-to-use drag & drop builder.

Key Benefits

You won’t need to write a single line of code! Plus, you can streamline and easily standardize employee evaluation.

13. Truck Driver Application Form

truck driver application

Who needs this? 

Looking for new truck drivers to join the ever-growing team? 

What’s it for?

Add this truck driver application form template to your website, post it anywhere online, or email it to someone and ask them to fill it out.

Key Benefits

Saving time, improving and streamlining the hiring process, and giving the entire team access to the applications are only some of the benefits of using this form.

14. Maternity Leave Application Form

maternity leave application form

Who needs this? 

Use this form to keep track of your employees going on maternity leave.

What’s it for?

Tracking and verifying an employee’s request for maternity leave.

Key Benefits

You can creating an automated notification for your forms! That means that whenever someone submits one, the form submitter will receive an automated email.

15. Employee of the Month Voting Form

employee of the month voting form

Who needs this? 

Does your workplace have an employee service award program? Create one or increase participation with this employee of the month voting form template. 

What’s it for?

Let colleagues submit the employee of the month voting form, all while their responses are logged in a secure database accessible from your account. 

Key Benefits

You can view votes on the fly, create charts or graphs of the results, and, most importantly, offer ease of access for all employees to cast their vote.

16. Employee Disciplinary Action Form

employee disciplinary action form

Who needs this? 

Need an online method to record, send notifications and keep track of the disciplinary violations that might happen within your organization?

What’s it for?

Taking disciplinary action towards an employee is never pleasant, but this form makes it easier to assess and address these types of sensitive situations. 

Key Benefits 

You can even choose to have the entire HR department instantly alerted whenever a new form submission comes in!

17. Job Requirement Form

job requirement form

Who needs this? 

Job applications and employment forms can be quite complicated to put together for HR professionals, but we’re making it easy!

What’s it for?

Use this friendly and complex job requirement form example to post on your website’s Careers page. 

Key Benefits 

Modify it as you please without worrying about code – none is required!

18. Employee Status Change Form

employee status change form

Who needs this? 

Easily change the status of an employee in the company with this form template.

What’s it for?

Enrich your HR processes with this employee status change form and make it easier to keep track of internal changes. 

Key Benefits

Fully editable and easy to share with just a few clicks.

19. Meeting Room Reservation Form

meeting room reservation form

Who needs this? 

Responsible for coordinating conference room bookings? Just copy and modify this free meeting room reservation form template. 

What’s it for?

Each time you receive a meeting room reservation form submission, the data is added to a dedicated database. There you’ll have an overview of all requests and can determine availability with ease.

Key Benefits

You can choose to use all, some or none of the questions from this sample, then add any fields for other information you need.

20. Direct Deposit Form

direct deposit form

Who needs this?

Do you need to simplify the process of adding employees to payroll in your organization?

What’s it for?

A direct deposit form is a document that authorizes the employer to send a paycheck to the employee’s bank account. With this form, you can collect bank information in a few simple steps, while keeping it safe and secure. 

Key Benefits

Customize and share it online with your employees.

21. Employee Coaching Form

employee coaching form

Who needs this?

To keep employees on a positive trajectory, it needs to be simple and quick to submit and manage coaching requests. Do you keep track of them?

What’s it for? 

This form is easy to publish to a link that can be shared by email or social media. Alternatively, you can also publish the form to your website so any supervisor can quickly prepare a coaching plan for employees who have opportunities to improve.

Key Benefits

Employee coaching requests need to be kept private, so they are stored in a secure online database. Of course, you can export coaching plans to Excel, CSV or PDF for further review.

22. Job Transfer Request Form

job transfer request form

Who needs this?

Employees that need to submit a request to transfer to a different department or position within the company will greatly appreciate this form.

What’s it for? 

This form will keep HR happy and tidy! Once it reaches the desired look & feel, embed it in any web page, send the URL on email or post it on a social media page that employees have access to, and ask them to fill it out when needed.

Key Benefits

You won’t need coding skills to customize this form to reflect your business’ needs.

23. HR Complaint Form

HR complaint form

Who needs this?

Occasionally, employees might need to fill out a complaint form, and it should be easy and straightforward for them to do so.

What’s it for? 

Make it easy for them to send complaints to the HRs department with the help of this HR complaint form. Personalize it to fit your organization, make it available for your employees online, and collect the data that you need in no time. 

Key Benefits

Record every complaint in a safely kept database attached to the complaint form, and easily manage the entries or export them as Excel, CSV or PDF files.

24. Teacher Recruitment Form

teacher recruitment form

Who needs this?

Need to recruit a new teacher? Start with our teacher recruitment form template, easily customizable in minutes.

What’s it for?

You can easily recruit a new teacher with this form. Add your institution’s branding, change the copy, and it’s good to go! Post it on your website, post it on social media or email it directly to potential candidates.

Key Benefits

To customize the template, you can just use our simple drag & drop, no coding skills are needed. 

25. Employee Time Sheet Form

employee time sheet form

Who needs this? 

HR staff who still use emailed Excel files or worse, paper (ugh, shudder!), for timesheet submissions. This creates unnecessary data entry work during payroll time, which can also lead to errors!

What’s it for? 

Let employees and contractors log their work hours online with this employee time sheet form template. Tailor the look to your brand with your choice of fonts and colors and share it with them.

Key Benefits 

When it’s payroll time, you can export the submissions to Excel, CSV and PDF if you need to – and even set up an automated calculator that calculates how much each employee has to receive according to their timesheet!

26. Holiday Enquiry Form

holiday enquiry form

Who needs this? 

To better manage your employees’ holiday requests, ask them to fill out a simple, straightforward holiday enquiry form. 

What’s it for? 

Make it easier to find out employees’ work disponibility and have an overview about their holidays at all times. There’s plenty other left to organize!

Key Benefits 

You won’t need to write a single line of code when customizing it to fit your organization’s needs.

27. New Employee Registration Form

new employee registration form

Who needs this? 

Easily register new employees to an internal database using our forms that help you collect all the necessary information.

What’s it for? 

This form template can be used by your HR department to register new employees in the company’s database. 

Key Benefits 

Edit the employee registration form template in any way you want without needing programming skills.

28. Candidate Evaluation Form

candidate evaluation form

Who needs this? 

Keep an online log of job applicants with the help of this candidate evaluation form template.

What’s it for? 

Use this candidate evaluation form template in your organization to evaluate your candidates after interviewing them. It’s simple to set up and you don’t require any technical skills.

Key Benefits 

All submissions to the candidate evaluation form live in a secure database. Access and export it to Excel, CSV or PDF anytime!

29. Safety Inspection Form

safety inspection form

Who needs this? 

Are you a safety inspector or someone who needs to keep an eye out on how safety inspections are going? Then this is for you.

What’s it for? 

This is an online safety inspection checklist. Once an inspector has finished filling in the form, an email notification is sent right after submission. Another way to keep track of these submissions is the database that comes with the form.

Key Benefits 

Inspection checks are essential for maintaining a safe working space. Help inspectors complete these checks quickly and easily with a standardized checklist they can easily access on a tablet or on their phone

30. Performance Counseling Form

performance counseling form

Who needs this? 

Anyone who needs to keep track of employees’ performance will appreciate having this form at hand.

What’s it for? 

Easily identify performance concerns or policy violations and establish a method for addressing such concerns, with the aid of our performance improvement counseling form template.

Key Benefits 

You won’t need any programming skills to set this up!

31. Payroll Change Form

payroll change form

Who needs this? 

Whenever an employee’s salary is increased, as an HR rep you’ll surely appreciate an online payroll change form. 

What’s it for? 

Monitoring any payroll changes that occur. Customize the form to reflect your company’s branding, and add as many options as you want.

Key Benefits 

No coding skills needed.

32. Hospital Job Application Form

hospital job application form

Who needs this? 

HR professionals responsible for hiring new hospital staff will greatly benefit from using this form.

What’s it for? 

Recruit the best people to work in healthcare with a friendly hospital job application form that you can easily customize and include all the right questions.

Key Benefits 

Our forms can be integrated with DropBox or Google Drive, to make it easier for your HR department to keep all forms in one place! 

33. Service Record Form

service record form

Who needs this? 

As an HR professional or manager, you can easily monitor who’s working on what.

What’s it for? 

Easily keep records of work assignments with this fully editable service record form sample. 

Key Benefits 

Customize it with just a few clicks!

34. Employee Emergency Contact Form

employee emergency contact form

Who needs this? 

In need of an Employee Emergency Contact Form template that works fast, easy, and can be easily integrated and shared anywhere online?  

What’s it for? 

The emergency contact form is a form document that employees fill in with contact details about a person that the employer must contact if the employee suffers an accident. The best way to create one is to do it online so that the employees may send you all the emergency contact details quickly and easily. 

Key Benefits 

You can now collect all the employee emergency contacts in one place, for ease of access in case of emergency.

Who needs this? 

35. Employee Self Evaluation Form

employee self evaluation form

Who needs this?

HR and managers need to share self-evaluation forms during periodical performance cycles.

What’s it for? 

A self-evaluation form consists of a set of questions that employees answer individually about their performance in an organization. Using the self-evaluation form and increases self-awareness and responsibility for your employees.

Key Benefits 

All in minutes, no coding needed! 

36. Training Request Form

training request form

Who needs this? 

Employees looking to request further training would greatly appreciate the HR department having a form template available.

What’s it for? 

Employees can use this training request form to have their supervisor approve their participation in courses or conferences meant to refine their professional skills.

Key Benefits 

Set up an email notification for all stakeholders to be notified whenever someone submits a new training request.

37. Employee Referral Form

employee referral form template

Who needs this? 

If finding new people to hire in your company is a difficult task, ask your employees if they have anyone to recommend.

What’s it for? 

Employees are typically the best source of new hires. Make it as easy as possible for your team to refer stellar candidates for open positions with our employee referral form template.

Key Benefits 

Accelerate the hiring process by publishing a mobile-responsive employee referral form where your employees will use it.

38. Security Incident Report Form

security incident report form

Who needs this? 

Any type of business or public organization can make use of this pre-made template.

What’s it for? 

You can use this security incident report form template to report incidents or privacy violations. Customize it to fit your needs and make it available everywhere. 

Key Benefits

You can even set up automated email notifications and have them be sent to multiple stakeholders whenever an incident is detected.

39. Employee Motivation Survey

employee motivation survey

Who needs this? 

HR departments or managers looking to understand what motivates their employees will enjoy using this simple, straightforward survey.

What’s it for? 

Find out what motivates your employees in performing better at their job with this employee motivation survey form template.

Key Benefits 

Why conduct your survey on paper when you can do it online, with the help of this easily customizable form?

40. Recruitment Checklist Form

recruitment checklist form

Who needs this? 

Think you have everything covered before recruiting new employees? You might, but why not double check?

What’s it for? 

Use this recruitment checklist form to complete your recruitment plan accordingly. You can even edit it to reflect your own checklist, no coding is necessary.

Key Benefits 

All ready in minutes, no coding skills required – or the help of a developer!

41. Discrimination Complaint Form

discrimination complaint form

Who needs this? 

HR professionals who take discrimination seriously – as they should. Help your employees tell you when someone in the organization isn’t.

What’s it for? 

Your staff will surely appreciate an online discrimination complaint form at their disposal, even if no one hopes to ever use it. Make sure anyone feeling discriminated against can speak up.

Key Benefits 

You can set up alerts to be notified whenever a complaint comes in – and even automatically generate a PDF of each and every complaint, to make it easier to share it with Upper Management.

42. Career Break Application Form

career break application form

Who needs this? 

Allow teachers or employees to request a career break with this premade digital form template.

What’s it for? 

Those looking to avail of a career break can usually apply to their Board of Management using this application form. 

Key Benefits 

You have the option to connect the form with a calendar, to make it easier to keep track of your employees’ time away.

43. Work Declaration Form

work declaration form

Who needs this? 

HR professionals looking to get work declarations from their employees will enjoy customizing and using this form.

What’s it for? 

Gather work experience from your trainees with this ready-to-go work declaration template. 

Key Benefits 

Modify it in minutes and share it anywhere online with just a few clicks.

44. Company Exit Form

company exit form

Who needs this? 

HR professionals dealing with employees wanting to leave the company.

What’s it for? 

You can customize this company exit form in various ways, add your own logo and customize emails.

Key Benefits 

Standardize exit interviews and help the HR department see patterns in employees’ responses – draw decisions for the future based on them.

45. Performance Review Form

performance review form

Who needs this? 

HR professionals and managers performing performance reviews.

What’s it for? 

This online form template will help you conduct performance reviews within your organization.

Key Benefits 

No coding skills needed to make this form your own! 

46. Recruitment Authorisation Form

recruitment authorisation form

Who needs this? 

HR professionals looking to streamline their internal workflows in regards to recruitment, as well as managers ready to grow their teams.

What’s it for? 

Request upper management the permission to recruit more people in your department with this Recruitment Authorization Form template. 

Key Benefits 

No coding skills needed. Just grab our form template, edit it in minutes, and publish it internally!

47. Meeting Evaluation Form

meeting evaluation form

Who needs this? 

HR professionals and managers who need to evaluate meetings will greatly benefit from having this form at hand.

What’s it for? 

Add this meeting evaluation form template to your website and make it available for managers and employees who need to evaluate meetings.

Key Benefits 

Edit the template with the simple drag-and-drop tool and make evaluating meeting a little bit easier.

48. Staff Appointment Form

staff appointment form

Who needs this? 

Human Resources offices looking to efficiently collect and manage relevant employee data. 

What’s it for? 

This completely customizable staff appointment form helps collect and manage data regarding staff’s appointments.

Key Benefits 

Forms can also be connected to your Google calendar, to help you keep track of appointments easily.

49. Job Interview Assessment Form

job interview assessment form

Who needs this? 

HR professionals looking to assess candidates and see if they are a good fit for your job opening. 

What’s it for? 

Get this form template, customize it according to your organization’s needs, and start assessing candidates.

Key Benefits 

It takes minutes to grab our template, customize it, and share it or print it as a PDF!

 

Frequently Asked Questions

What are HR forms?

HR forms are online forms the Human Resources department can use to stay on top of their processes and data collection (e.g. when it comes to recruitment, payments, contractor and employee details, and so on).

How do I collect an employee’s details?

To stay competitive, it’s essential for companies to use data and analytics to make important decisions. It can be difficult when the decision involves your own employees and you need to collect data from them to be fully informed.

However, you can still get your employees’ details in a way that is both easy and respectful of their personal boundaries with the right forms. Simply customize them to reflect your business’ needs, and share them internally.

What forms do I need to hire an employee?

It is an employer’s responsibility to provide new employees with the forms they need before they are officially hired and receive their first paycheck. These forms must be completed by every employee – no exceptions – and kept in a safe place.

The forms, however, depend on the country the employer and the employee are in. Luckily, our form builder offers a wide range of form templates that are fully customizable, so whatever you need, you’ll find it here.

Why is HR documentation important?

In general, documentation, is important for a business to run smoothly. When you document your processes, you ensure efficiency, consistency, and security for everyone involved, from the CEO to the newest employee.

This kind of standardization of processes ensures that everyone in your organization is working in the same way toward the same result, and problems can be easily solved following simple steps everyone is aware of.

Originally published on March 2, 2022

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